Tundra Oil and Gas

Administrative Assistant

Virden, MB

Full-time

About This Job

Tundra Oil & Gas is a Manitoba-based oil and gas exploration and production company and a wholly owned subsidiary of Winnipeg-based James Richardson & Sons, Limited. Tundra’s head office is in Winnipeg, with additional offices in Virden, Estevan, and Calgary. At Tundra, we believe that our people are the foundation of our success, and we are dedicated to growing our company in a sustainable and disciplined way. This philosophy has served us well since our inception in 1980. Today, Tundra is a team 400-strong, and a leader in the Manitoba and Southeast Saskatchewan oil industry. We take pride in supporting the communities in which we operate and stewarding the resources we manage for today and for the future. We are committed to working together and to getting everyone home safe every day.

THE OPPORTUNITY:

Tundra is excited to announce an opportunity for an Administrative Assistant based out of our Virden office.

In this role, you will be responsible for assisting with organizing and coordinating office operations and procedures, ensuring organizational effectiveness and efficiency.

Ready to make a difference? Apply now and be part of our journey to excellence!

REPORTS TO: Administrative Supervisor

WHAT YOU’LL BE DOING:

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Welcome and greet guests and visitors in courteous and professional manner

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General reception duties (answering phone, mail management, etc.)

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Maintain storage rooms and monitor the utilization of storage spaces

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Organize/tidy common areas

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Maintain and replenish office and kitchen supply inventory

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Responsible for the management of building security, such as the assignment of keys and alarm codes for approved personnel

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Manage security service provider and monitor weekly reports

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Onboarding/offboarding employees

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Update phone listing, floorplans, and order name plates

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Assist with coordinating food/beverage as requested for meetings/training

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Assist with corporate events and team building planning

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Coordinate external communications and office events

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Prepare and reconcile invoices and purchases, reducing duplication of invoicing approvals

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Reconcile monthly Visa and petty cash statements

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Coordinate donation requests for both Tundra and Richardson Foundation

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Assist with monthly reporting schedules

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Prepare non-compliance reports

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Organize and manage physical and digital filing systems

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Provide travel support and office accommodation for visitors

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Provide other administrative support to various departments as assigned by the Administrative Supervisor

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Other duties as assigned/required

WHAT YOU NEED:

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High school diploma

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Office Administration education is preferred

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1 – 3 years of related office administrative experience

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Experience with Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook

WHAT WE ARE LOOKING FOR:

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Strong level of accountability

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Eager to learn

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Excellent customer service abilities and professional demeanor

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Excellent interpersonal and communication skills, both written and verbal

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Strong problem-solving abilities

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Effective time management and organizational skills

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Ability to work independently

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Ability to manage multiple priorities

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Maintain a high level of accuracy

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence. Therefore, we encourage people from all backgrounds to apply for our positions.

If you are interested in joining our rapidly growing team, please visit the Careers page of our website at www.tundraoilandgas.com and apply on-line to submit your cover letter and resume by May 9, 2025.

We wish to thank all candidates for their interest; however, only those being considered for interviews will be contacted.