Administrative Assistant

Ready to build a rewarding career in an industry that is growing?

Who We Are

We are a global mining company dedicated to safely delivering nickel, copper, cobalt, and platinum group metals essential for the world’s energy transition.

Our mission is to improve lives and shape a better future together.

From utensils to cellphones to satellites, our operations simplify daily life and enhance connectivity. Our metals are integral to life-saving medical equipment and the electric vehicles driving the fight against climate change – our work truly matters.

Join our diverse team of 15,000 talented individuals committed to transforming critical minerals into prosperity and sustainable development in countries like Canada, Brazil, Indonesia, the United Kingdom, and Japan. We invite you to use your skills with us and contribute to something meaningful and enduring.

The Opportunity

We are currently seeking an Administrative Assistant to join our Human Resources team in Toronto. This is a permanent on-site position.

As an Administrative Assistant, you will play a key role in ensuring seamless administrative operations by providing support to the Executive Assistant team and serving as a reliable backup for reception. In this position, you will uphold a professional and welcoming front-office experience for visitors while managing calls and inquiries efficiently.

You will also contribute to executive-level priorities through tasks such as expense management, travel coordination, and process optimization. Your ability to anticipate needs, prioritize effectively, and maintain accuracy will enable you to drive operational excellence and support organizational success.

Additionally, in this position you will:

- Ensure a professional and welcoming experience for visitors while managing calls and inquiries promptly.

- Maintain front desk and common areas in an organized, presentable condition and assist with meeting coordination, including setup and refreshments.

- Process expense reports, prepare documents and make travel arrangements.

- Assist with onboarding activities, including preparing welcome materials and access badges for new hires.

- Liaise with building management and service providers to address operational needs and maintain efficient office functionality.

- Adapt to changing priorities by performing ad hoc administrative tasks with flexibility and attention to detail.

About You

Education:

- Post-secondary education in business administration or a related field is preferred.

Experience:

- Minimum of 2 years in a receptionist or administrative support role, ideally within a corporate or professional services environment.

- Experience in the mining or natural resources sector is considered an asset but not required.

Skills:

- Excellent verbal and written communication skills with a strong customer-service mindset.

- Strong interpersonal skills and ability to build positive relationships.

- Ability to prioritize, multitask, and manage time effectively in a fast-paced environment while maintaining discretion and reliability.

- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).

What We Offer You

- Competitive compensation including a variable annual incentive plan

- Participation in a competitive Defined Contribution Pension package

- Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans and optional insurances)

- Leave for all of life’s reasons (vacation, personal, sick, parental)

- Work culture dedicated to safety, diversity & inclusion, and career growth

- Employee Family Assistance Program

- Virtual Healthcare online

- Online training and career development opportunities

Why Toronto

Vale's Toronto office, nestled in the heart of Canada's largest city, serves as a pivotal hub for the company's operations. This office is central to Vale’s finance, strategic planning, commercial (marketing and sales), and sustainability teams, driving key initiatives that support the company's global mission. Toronto’s vibrant, diverse, and dynamic environment enhances Vale’s ability to innovate and excel in these critical areas, reflecting the city's status as a leading international business center.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation is available throughout our recruitment process for applicants with disabilities.

Pay Grade: G03

Apply by: Monday December 15th, 2025

#ValeBaseMetals