Administrative assistant to Design & Engineering

SUMMARY

We are seeking a detail-oriented and proactive Administrative Assistant to support our Design and Engineering Department. This full-time role is essential to maintaining efficient departmental operations, supporting documentation workflows, and facilitating communication across teams. The ideal candidate will be highly organized, adaptable, and capable of managing multiple priorities in a dynamic environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provide comprehensive administrative support to the Design and Engineering leadership and team members.

Schedule and coordinate meetings, appointments, and travel arrangements.

Prepare, format, and edit correspondence, reports, presentations, and other documents.

Maintain department files, records, and documentation systems.

Assist with tracking project timelines and deliverables.

Create and maintain product manuals, including coordinating updates and ensuring consistency across documentation.

Support onboarding of new team members and coordinate training logistics.

Liaise with other departments to ensure timely communication and collaboration.

Manage office supplies and equipment for the department.

Organize team events, workshops, and off-site activities.

Perform other duties as assigned to support departmental goals.

Support maintenance of engineering and design standards manual.

QUALIFICATIONS

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong written and verbal communication skills.

Excellent organizational and time management abilities.

Ability to handle confidential information with discretion.

Comfortable working independently and collaboratively.

EDUCATION and/or EXPERIENCE

High school diploma or equivalent required; associate or bachelor’s degree preferred.

2+ years of administrative experience, preferably in a design, engineering, or technical environment.

Job Type: Full-time

Pay: $22.50 - $24.50 per hour

Expected hours: No less than 40 per week

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Paid time off

Work Location: In person