Administrative Assistant, Sales & Marketing

GLE Scrap Metal is seeking a detail-oriented Administrative Assistant to join our sales and marketing team. This position requires strong technical skills in Excel, PowerBI, SQL, and CRM systems to support our sales cycle from prospecting through contract management. The ideal candidate is highly organized, data-driven, and capable of working independently while collaborating effectively with our sales team and executives.

Key Responsibilities

Sales & Database Management

- Maintain and update purchase orders, databases, and sales resources

- Perform contract entry for Purchase Orders and Sales Orders

- Manage lead generation, data entry, and pipeline management in CRM (HubSpot preferred)

- Add to and update company databases with accuracy and consistency

- Assist buyers with daily client management including client communication, purchase orders, and settlements

Reporting & Data Analysis

- Produce regular purchasing reports from company databases

- Prepare sales and operational reports using PowerBI dashboards

- Run queries and extract data using SQL databases

- Update internal sales tools and spreadsheets

- Analyze market and client data to support business decisions

Sales Support

- Assist with bids and RFQ's (Request for Quotes)

- Support prospecting efforts and proposal development

- Maintain existing client relationships and business

- Assist in maintenance and creation of marketing materials

- Conduct market and client research

Required Skills & Qualifications

Technical Skills (Required):

- Advanced Microsoft Excel experience (pivot tables, VLOOKUP, formulas, data analysis)

- Proficiency with Microsoft Office Suite

- CRM software experience (HubSpot strongly preferred)

- Some experience with AI tools and applications

Technical Skills (Preferred):

- SQL and database query experience

- NetSuite ERP experience is a plus

- PowerBI experience for creating and managing reports and dashboards

Core Competencies:

- Excellent written and verbal communication skills

- Exceptional attention to detail and accuracy

- Strong organizational skills and ability to manage multiple priorities

- Ability to work independently while thriving in a team environment

- Capable of multitasking in a fast-paced environment

- Previous clerical experience in an office environment preferred

What We're Looking For

We need someone who is self-motivated and detail-oriented with a passion for data and systems. You should be comfortable learning new technologies and finding ways to improve processes using AI and automation tools. This role reports to the head of the sales team and other executives, so professionalism and strong communication are essential.

What We Offer

- Competitive salary commensurate with experience

- Benefits package: Health insurance, Dental Insurance, Vision Insurance, Life Insurance, 401(k), PTO, etc.

- Collaborative team environment in the scrap metal industry

- Professional growth and development opportunities

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Work Location: In person