Administrative Assistant III

Sudbury, ON, CAN

ID: 1086110

Job Description

Ready to build a rewarding career in an industry that is growing?

Who We Are

We are a global mining company dedicated to safely delivering nickel, copper, cobalt, and platinum group metals essential for the world’s energy transition.

Our mission is to improve lives and shape a better future together.

From utensils to cellphones to satellites, our operations simplify daily life and enhance connectivity. Our metals are integral to life-saving medical equipment and the electric vehicles driving the fight against climate change – our work truly matters.

Join our diverse team of 15,000 talented individuals committed to transforming critical minerals into prosperity and sustainable development in countries like Canada, Brazil, Indonesia, the United Kingdom, and Japan. We invite you to use your skills with us and contribute to something meaningful and enduring.

The Opportunity

We are currently seeking an Administrative Assistant III to join our Contract Management and Site Services team in Sudbury. This is a permanent position.

As an Administrative Assistant III, you will provide administration support to management and staff of the department.

Additionally, in this position you will:

Provide office administration and business support to the Ontario Operations Leadership Team.

Receive and screen meeting/information requests, letters, and/or visitors, answering routine questions and obtaining and providing information to save Executive's time.

Organize and maintain Executive correspondence and records, following up on pending matters with limited direction.

Transcribe dictation or summarize meeting minutes of a highly technical or confidential nature.

Assist with travel arrangements, submit expenses for travel and other expenses.

Scheduling duties. (i.e. lead meetings, schedule meetings, manage calendars, track work status, enter work orders, run weekly reports in SAP, etc.)

Produce reports, graphs and charts as required. Must be able to interpret and manipulate data. (i.e. timesheets, delays analysis, etc.)

Assist with scheduling /tracking vacation and overtime.

Coordinate tour requests and visits from internal/external stakeholders liaising with operating site leaders and arranging accommodation and logistics.

Welcomes visitors, manages building access, distributes pass office cards to third parties, supports facilities team as required.

Process invoices for payment into the SAP system and maintain invoice filing system. Ensure prompt payment to suppliers with agreed upon timelines. Investigate and resolve any issues arising.

Ordering office and other supplies, stock and non-stock.

Other duties as assigned.

About You

Education:

Post-secondary degree/diploma in administrative or business studies

Experience:

A minimum of 5-7 years of relevant experience

Skills:

MS Office experience using Word, Excel, PowerPoint

Competency with Enterprise Management applications such as SAP

Highly organized and able to maintain confidential information

What We Offer You

Competitive compensation including a variable annual incentive plan

Participation in a competitive Defined Contribution Pension package

Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans and optional insurances)

Leave for all of life’s reasons (vacation, personal, sick, parental)

Work culture dedicated to safety, diversity & inclusion, and career growth

Employee Family Assistance Program

Virtual Healthcare online

Online training and career development opportunities

Why Sudbury

Greater Sudbury is a vibrant city in northeastern Ontario, renowned for its rich mining history and significant role in Canada's mineral production. The city sits atop one of the world's largest and oldest meteorite impact sites, the Sudbury Basin, which is exceptionally rich in nickel, copper, and other critical minerals that are needed for the green economy. The mining sector is a cornerstone of Sudbury's economy, driving both employment and economic growth, and Vale Base Metals plays a pivotal role in this regard. Our commitment to the community is as deep as our mines.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation is available throughout our recruitment process for applicants with disabilities.

Pay Grade: G04

Apply by: July 16, 2025

#ValeBaseMetals