Consumers Energy

Administrative Assistant III

Jackson, MI

Contract

$45,760-$56,160

About This Job

Job Location

Jackson, Michigan

Pay

USD 22.00 - USD 27.00 Per Hour

Contract Duration

12 month(s)

This is a contract position through Magnit for Consumers Energy located in Jackson, Michigan. This is an onsite position.

Summary:

The Senior Administrative Assistant is responsible for the day-to-day administrative functions of a department. Oversee and coordinate the administrative office activities. The incumbent performs routine, complex and diverse administrative office duties for department leaders. Handles sensitive and/or confidenti information and issues. Department information source for internal and external customers regarding policies, procedures, programs, and office activities. Resolve routine and complex inquiries regarding operations and services.

•

Other duties as assigned or may be necessary

•

Assist department leader with financial duties. Monitor, review and reconcile expenses and invoices generated from meetings, conferences and other department expenditures

•

Coordinate travel arrangements including vehicle transportation, itineraries and other related travel requests

•

Participate in the coordination, preparation, and completion of special projects. Research and gather data. Summarize findings and prepare reports including recommendations

•

Responsible for the planning, scheduling and logistics for meetings, conferences, and special events. May be required to take meeting minutes.

•

Represent the department in assigned meetings. Participate in committee meetings including agenda planning and scheduling

•

Compose correspondence and other written material. Develop PowerPoint presentations and Excel spreadsheets as required.

•

Provide peer review of documents before final production/distribution to ensure quality control of final product.

•

Maintain inventory of supplies

•

Resolve administrative issues by analyzing information and communicating solutions. Provide recommendations to improve department operations.

•

Provide training and assistance to other staff in the department. Oversee onboarding and offboarding of employees.

•

May provide supervision, guidance and assistance to lower-level support staff on administrative policies, procedures and functions

•

Oversee and coordinate the office workflow. Receive and resolve routine and/or complex inquires and correspondence from internal and external phone calls, e-mails, letters, etc. May manage multiple calendars for a department.

•

Serve as the liaison between the department and other administrative units

Requirements:

•

Written and verbal communication skills Professional Standard

•

Organizational and time-management skills Professional Standard

•

Ability to analyze situations and resolve complex issues Professional Standard

•

Ability to organize and prioritize multiple assignments Professional Standard

•

Ability to utilize various computer software programs in an advanced capacity Professional Standard

•

4- 7years Experience in an administrative assistant role (Required)

•

Associate degree in Related studies (Required)

Hourly Pay Rate Range (dependent on location, experience, expectation)

The pay range that Magnit reasonably expects to pay for this position is: $22 - $27/hr

Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met)

All qualified applicants will not be discriminated against and will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, age, sexual orientation, gender identity or national origin.