Administrative Assistant

Company Description

Working at Knobelsdorff

Along with building state-of-the-art projects, we build meaningful careers, lasting opportunities, and teams of dedicated individuals who truly own their work. As a leading turnkey specialty contractor specializing in Automation, Electric, Energy, and Power Services, our team tackles challenging, cutting-edge projects that provide opportunities to build new skills, confidence, and gain valuable hands-on experience in a variety of different industries. We tackle industrial electrical installations, advanced automation systems, and renewable energy solutions.

Since our founding as a family-owned company in 1988, we've grown while staying true to our core values. Starting your career with Knobelsdorff means joining a culture that values your contributions, moves quickly, takes calculated risks, and celebrates team members who step up and own their work.

If you're ready to join a team where your voice matters, your growth is supported, and your impact is celebrated, Knobelsdorff (KE) is the place for you.

Job Description

The Administrative Assistant will support the Vice President of Energy. This key role will be instrumental in ensuring the seamless execution of daily operations, helping drive departmental efficiency and supporting strategic initiatives. The ideal candidate will be a skilled communicator, problem-solver, and detail-oriented professional who thrives in a fast-paced, mission-driven environment.

Qualifications

What You'll Do:

You’ll be part of a team that gets things done, works with purpose, and takes pride in the results. Your day-to-day responsibilities may include:

- Provide high-level administrative assistance to the VP of Energy, including managing calendars, meetings, emails, and travel arrangements

- Prepare and edit reports, presentations, correspondence, and other documents

- Act as the liaison between the VP and internal/external stakeholders

- Organize and coordinate department meetings, including agendas and materials

- Take detailed meeting notes and drive assigned action items to completion

- Track deadlines, deliverables, and key performance indicators

- Assist in monitoring project timelines and milestones

- Collaborate with divisional leadership on key initiatives and projects

- Identify opportunities to streamline workflows and improve efficiency

What You Bring:

You are someone who shows up ready to work hard, learn fast, and contribute to a team that takes pride in doing things right. Successful candidates typically bring:

- Minimum of 3 years of experience in administrative support, preferably supporting executive leadership

- Experience in the energy, construction, or engineering sectors is a plus

- Exceptional organizational and multitasking abilities

- Strong problem-solving skills and ability to think critically

- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

- Excellent written and verbal communication skills

- Professional discretion, integrity, and confidentiality

Additional Information

Total Rewards Statement

As a full-time employee at Knobelsdorff, you'll have access to a comprehensive benefits package designed to support your health, wellbeing, and future.

- 100% employer-paid health and dental coverage for employees

- HSA contributions to support your medical expenses

- Company-paid life insurance and disability coverage

- 401(k) with competitive company match

- Profit sharing and performance-based incentives

- Paid weekly with competitive wages

- PTO, six paid holidays, and education reimbursement

- Exclusive employee discounts through Working Advantage

The salary range for this position is $70,000 - $90,000 per year, which reflects a good-faith estimate based on market data and internal equity.

We believe your work should be rewarded with more than just a paycheck. At KE, we invest in your total wellbeing.

Physical Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be provided for individuals with disabilities.

Typical requirements may include:

- Must be able to sit, stand, kneel, stoop, walk, and sit for long periods of time

Accessibility: If you need accommodations as part of the employment process, please contact Knobelsdorff Human Resources via email at HR@KEway.com.

EEO Statement

Knobelsdorff is an equal opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, citizenship, veteran status, or any other protected characteristic under applicable federal, state, or local law.

We believe in hiring the best person for the job, period. If you’ve got the skills, work ethic, and mindset to Own It, you’ll find a place here.

- Equal Opportunity Employer, including disabled and veterans.

- EEO is the Law poster English– Spanish

- EEO is the Law Supplement poster English– Spanish

- Pay Transparency Policy Statement English

Knobelsdorff is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

- Equal Opportunity Employer, including disabled and veterans.

- EEO is the Law poster English– Spanish

- EEO is the Law Supplement poster English– Spanish

- Pay Transparency Policy Statement English