Administrative Assistant

The Southampton Power Station, a 51 MW biomass facility in Franklin, VA, is a beacon of safety and excellence. It primarily uses Wood Chips as fuel and has achieved recertification as a Virginia STAR Worksite under VOSH's Voluntary Protection Programs (VPP). This recognition highlights its commitment to top-tier safety and health management systems. As a vital part of the Southampton County electrical grid, it efficiently delivers bulk electrical power to serve the needs of local consumers.

Opportunity Summary

The Administrative Assistant at the Southampton Power Station, a 51 MW biomass facility in Franklin, VA, plays a key role in supporting fuel management, vendor coordination, and administrative operations. Responsibilities include maintaining wood scale software data, reconciling fuel weigh bills, and assisting with procurement and accounts payable processes. As part of a VPP STAR-certified site recognized for safety and operational excellence, this role helps ensure accurate documentation and smooth plant operations that support reliable power delivery to the local community.

Your scope of responsibility as the Administrative Assistant includes the following primary functions:

NAES Safe

Safety is a core value at NAES, and as a condition of employment, all employees are expected to remain mentally alert and work safely at all times. Employees must also adhere to all safety warnings and posted signs while on company property. Additionally, they are required to follow all NAES safety rules and procedures. Adherence to these safety responsibilities is one of the key factors in the evaluation of each employee’s performance.

Working Relationships

The Administrative Assistant reports to the Administrative Supervisor and may take general direction from plant management. Additionally coordinates with all plant personnel relative to the accounting, Human Resources, and administrative processes.

Physical Requirements and Working Conditions

Work is primarily performed in an office environment. However, as the facility is a power plant, there may be occasions that require standing for extended periods of time, climbing stairs and ladders, and wearing protective equipment (such as hard hats, safety glasses, and hearing protection). On-site conditions may also necessitate work outdoors in varying weather, including both hot and cold temperatures. Please note that smoking restrictions apply in and around the facility.

Fitness for Duty

All personnel will participate in the Fitness for Duty Program, which includes a post-offer physical examination, drug screening, and post-employment random drug screening.

Work Schedule

This position will also occasionally necessitate extended working hours and flexible shifts as needed, including weekends and holidays, in response to schedules, workload demands, and plant conditions. Periodic callouts or “On call” status may also be required.

Some travel may be involved to participate in Manager, Owner, or other offsite meetings.

Compensation

This position offers a base pay rate ranging from $22 to $30 per hour, along with an annual performance bonus.

Job Qualifications

We are seeking a detail-oriented Administrative Assistant with relevant administrative experience and a strong understanding of office operations, including support for fitness for duty programs, workers’ compensation, human resources, general accounting, and payroll functions.

About NAES

NAES Corporation is a leading provider of operations, maintenance, and engineering services for energy facilities. We have built a reputation as a reliable partner for clients in North America and internationally, offering services across the power generation, oil and gas, and renewable energy sectors. Our growing family of companies allows us to address the entire life cycle of power generation and other industrial plants.

NAES is committed to fostering a diverse and inclusive workplace. We prioritize selecting employees based on merit and competence, seeking individuals of the highest quality, without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, military status, or affiliation protected under USERRA, or any other form of discrimination prohibited by applicable local, state, and federal law.

Experience

Preferred

Education

Required

Preferred

•

Associates or better

Licenses & Certifications

Required

•

Driver's License

Skills

Preferred

Behaviors

Preferred

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.