Shipley Energy

Administrative Assistant

York, PA

Part-time

$41,600-$49,920

About This Job

Schedule: Part Time: 20-25 hours per week Starting Pay: $20-$24 per hour based on experience Location: 415 Norway Street, York, PA

Primary Areas of Accountability:

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Provide Administrative Support to HR, Safety, & ELT (as necessary)

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Provide support to the Recruiting Process

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HRIS & ATS Reporting

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Create & Maintain TM Electronic files

Responsibility + Expectations:

Human Resources + Administrative

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Perform administrative tasks and services to support effective and efficient operations of the human resource department.

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Answers frequently asked questions from Team Members and applicants relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR team member.

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Maintains the integrity and confidentiality of human resource files and records.

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Initiate and track progress of annual and semi-annual Team Member performance reviews

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Back up to reconcile monthly benefit invoices and submit for payment

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Serve as primary backup for weekly payroll processing

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Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.

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Back up to register new Team Members in Employee Navigator and maintain Team Members records within Employee Navigator

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Provide support to Human Resources, Safety, and Executive Leadership (as needed) in administrative and assigned project-based work.

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Compile and update Team Member electronic employment files.

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Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, performance evaluations etc.).

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Assist with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

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Work with the Executive Administrator and provide backup admin support when required.

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Complete projects and other duties as assigned by the Director of Human Resources

Recruiting

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Assist HR by conducting post-offer employment, pre-employment background and drug screening processes

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Serve as back-up to HR Generalist/Talent Acquisition Specialist to support recruiting processes with data and statistics for trends and patterns.

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Coordinate communication with potential candidates.

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Assist with new Team Member orientation.

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Compile, distribute, and upload all onboarding paperwork.

Safety

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Work in partnership with the Safety and Compliance Coordinator to coordinate pre-employment physicals, background checks, MVR's, drug testing, and VOE for all safety-sensitive positions.

Requirements:

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Associate degree in Human Resources, Business, or related office experience preferred

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Committed to the values of initiative, responsibility, caring relationships, integrity, and innovation

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Knowledge of HRIS and Applicant Tracking software and databases

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Proficient with computer technology including Microsoft Office programs

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Excellent written, oral, and interpersonal communication skills

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Strong organization, office management, office procedure, and prioritization skills

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Demonstrates the ability to work with and maintain confidential information

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Valid drivers license, access to a motor vehicle, and capacity to travel

Brand: Shipley Energy

Address: 415 Norway Street York, PA - 17403

Property Description: Shipley Energy Norway St

Property Number: 1