Administrative Assistant (Engineering)

Administrative Assistant (Engineering)

Department: Engineering

FLSA Status: Exempt

Job Type: Full-Time

Reports To: General Manager, Plant

Job Setting: In Office

Location: Morristown

Who We Are - Thermon

Thermon is a diversified technology company and a global leader in industrial process heating, temperature maintenance, environmental monitoring and temporary power distribution solutions. We deliver engineered solutions that enhance operational awareness, safety, reliability and efficiency to deliver the lowest total cost of ownership.

Thermon offers over 250 products, software and services across multiple brands, providing a range of offerings from boilers, transportation heaters, and liquid load banks to tubing bundles and heat trace. We are the silent guardians of critical infrastructure. From the relentless demands of chemical plants and the intricate networks of rail and transit to the vital pulse of power generation, we innovate solutions that ensure optimal operation, protect critical assets, and maximize efficiency.

We care deeply about the success of our customers, the well-being of our people, and the reliability of every product we design. This drives our unwavering commitment to safety and integrity in everything we do. Through collaboration, we unite a rich legacy of expertise with a trusted global team, partnering side-by-side with our customers. We transfer the warmth needed to make life work.

Vapor Power International and Precision Boilers are subsidiaries of Thermon. Located in Morristown, TN 45 minutes northeast of Knoxville, Precision Boilers manufactures industry-leading electric and fuel-fired hot water boilers and steam generators plus a wide range of accessories such as deaerators and blowdown tanks. Founded in 1946, Precision Boilers' first product was the sump pump. Over the years the company has continued to grow and add new products including the industry recognized High Voltage Jet (HVJ) Electrode Boiler. As a leading employer in the Morristown area, the company maintains a state-of-the-art facility with a well-trained and stable workforce.

What is the opportunity?

Reporting to the General Manager, Plant, your Administrative Assistance (Engineering) expertise will be utilized for general administrative support for the Precision Boilers engineering department. Enjoy respect and recognition for your contributions as we continue to improve manufacturing capability and capacity!

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, but not limited to:

- Provides administrative support for the Engineering department.

- Maintain project schedules and facilitate inter-department workflow.

- Act as the Engineering point-of-contact for cross-departmental communications and technical requests.

- Collect and organize data for KPI's and other engineering metrics as needed.

- Prepares all duties/accountabilities in a timely and efficient manner following established company policy.

- Create/edit technical documentation and update databases.

- Meeting support, take minutes, distribute notes.

- Works to improve processes, workflows, communication, collaboration, etc.

- Creates new item numbers and BOM's in local ERP system.

- Other duties as assigned.

The above are considered essential duties and are illustrative of those job tasks, which are fundamental. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

- 2+ years in an administrative role, preferably in a sales and manufacturing environment. - 2+ years of experience with ERP interface and/or Document Control software.

- Bachelor's Degree is Preferred, or Associate's Degree with additional experience.

Skills and Abilities:

- Excellent communication and presentation skills, both verbal and written.

- Self-starter, highly creative, organized, attention to detail, and ability to multi-task.

- The candidate must be willing to work independently after proper training.

- Ability to work in fast paced environment.

- Must be proficient with Microsoft Office products (Outlook, SharePoint, Teams, etc.).

- Proficient with Microsoft Excel, to include building and maintaining complex spreadsheets, creating and using formulas, pivot tables, charts, and data analysis tools.

- Must be proficient with PDF file management software (Acrobat Adobe, Bluebeam, or similar).

- Experience with ERP interface and Document Control software preferred.

- Must be a team player, accountable, and dependable.

- Possesses a strong sense of ethics and integrity, in alignment with Thermon 3C's of Care, Commit, and Collaborate.

Physical Demands:

- Prolonged periods sitting at a desk and working on a computer.

- Must be able to lift up to 30 pounds at times.

- Occasional visits to production floor.

Work Environment:

This position must perform tasks that involve mainly office exposure, sitting behind a desk performing tasks on a computer. Most of their time, the employee will spend time in the office with low to moderate exposure to noise, heat, and cold environment, other physical requirements include walking, bending, hand dexterity, speaking, seeing, and lifting/moving up to 30 pounds. Proper PPE policies must be followed while on the production floor.

Benefits:

- Bonus eligibility.

- Medical, Dental, and Vision.

- Short-Term Disability, Long-Term Disability, and Life Insurance.

- 401k with Company Match.

- Paid Time Off.

Equal Opportunity Statement:

Vapor Power International, LLC and VPI Precision Boilers, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Candidates applying for this job opening must be legally authorized to work in the United States and are required to have US residency at the time of application. OPT or H1B Visa Sponsorship is not currently available for this opportunity.

Vapor Power International and Precision Boilers are subsidiaries of Thermon.

Thermon is a global organization that serves the energy, power generation, chemical, food and beverage, commercial, rail and transit and other industries to provide innovative solutions for heating applications by deeply understanding our customers' needs. We specialize in complete flow assurance, process heating, temperature maintenance, freeze protection and environmental monitoring solutions. We care for the environment, and we are a leader in safety performance.

- 1,440+ employees in more than 15 countries - Sales to 85+ countries worldwide

- Over 100 independent sales agents and distributors

- Manufacturing facilities in US, Europe, Canada, India, and now in Tennessee and Illinois

For more information about Thermon, please visit: https://thermon.com/