Administrative Assistant 2

Our mission at WesTech is to help communities thrive by delivering high-quality water solutions with superior service – safely and sustainably. To achieve this mission, we recruit great people to be part of our collegial and collaborative teams in engineering, design, project management, field service, plant operations, professional services and more.

As one of the leading operating brands of Swire Water, our values of integrity, humility, endeavor, excellence and continuity make this an outstanding working environment. Our continuing success creates attractive opportunities for purpose-driven professionals to develop new skills, support vital industries, and grow their careers.

Position Summary:

As an Administrative Assistant, you will assist group members with scheduling, coordination, document preparation, and customer service activities.

Some of the work that you will do:

- Distribute daily and weekly reports and schedules to group members

- Help prepare and format proposals and budgets

- Update records in CRM (Customer Relationship Management) software

- Answer phones and direct customers to the appropriate point of contact

- Coordinate work and tasks with other departments

- Support Sales and Contract Admin personnel with clerical and correspondence activities, as needed

- Organize group functions and activities

- Organize and coordinate sales events such as tradeshows, sales rep trainings, customer events, etc.

- Coordinate and schedule travel for sales personnel

- Serve as a backup for order creation and budget entry

Contract Lifecycle Management

- Serve as the Contract Lifecycle Management (CLM) Assistant and as an assistant to the contract administration team

- Build/maintain clause library within the LinkSquares tool; coordinating with relevant stakeholders

- Facilitate proper contract storage and adherence to defined contract procedures

- Design and maintain workflows for contract templates or 3rd party contracts

- Reviewing and correcting contract requests for completeness and accuracy

- Correct and prompt processing of Non-Disclosure Agreements (NDA’s)

- Coordinate and/or conduct end-user training

Here are the skills that you need:

- High School Diploma/GED or equivalent education

- One or more years of relevant work experience

- Good verbal and written communication skills

- Ability to manage multiple, competing deadlines in an efficient and effective manner

Here are the skills that will set you apart:

- Relevant post-high school training, certification, coursework, or 2 year associates

- Experience coordinating and/or managing projects

- Knowledge of or experience with Sharepoint and/or Navision

- Knowledge of or experience with CRM and CLM software tools

- Strong customer service orientation

- Knowledge or experience with Microsoft Word and Excel

- Ability to listen and integrate what is said into final product

- Knowledge of or experience with engineering firms or concepts

Benefits and perks we offer:

- Competitive salary and performance-based annual bonuses.

- Dollar for dollar 401K match of 6%.

- Flexible work hours, hybrid schedules with remote work options.

- Comprehensive health and wellness benefits package with an onsite and virtual medical facility

- Company HSA contribution, Paid Parental Leave, Employee Assistance Program

- Company-paid Life Insurance, Accidental Death and Dismemberment, and Long-term Disability.

- PTO plan and Paid Holidays.

- Tuition Reimbursement.

- Company celebrations, summer parties, volunteer opportunities, games, prize drawings, and more!

WesTech considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.