Administrative Assistant 2

A workplace powered by you

At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need

people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,

inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,

and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers

and one of Canada's Best Diversity Employers.

We invite you to join us as we build an even cleaner B.C. We welcome applications from all qualified job seekers. If you’re a

person with a disability, please let us know by emailing RecruitmentHelp@bchydro.com, as adjustments can be made to

help support you in your application process.

Administrative Assistant 2

Number of positions: 1 Job Location: Edmonds 18

Employment type: Permanent Region: Lower Mainland

Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Hybrid

Annual salary: $ 59,700.00 - 75,500.00

What you'll do

We are seeking a highly organized and proactive Assistant to support the Executive Vice-President, Operations. This

pivotal role ensures the smooth and efficient functioning of the EVP’s office through high-level administrative support,

strategic coordination, and effective communication.

The successful candidate will:

- Provide comprehensive administrative support to the EVP, including calendar management, meeting coordination, and

travel arrangements.

- Act as a liaison between the EVP and internal/external stakeholders, ensuring timely and accurate communication.

- Manage the day-to-day operations of the EVP’s office, anticipating needs and proactively resolving issues.

- Prepare briefing materials, reports, and presentations to support executive decision-making.

- Maintain confidentiality and handle sensitive information with discretion.

- Manage a high volume of calendar requests, e-mail, and written correspondence from internal groups, customers, and

other external groups on behalf of the EVP, ensuring that all items are prioritized and addressed in a timely manner.

- Inform the EVP of deadlines/action items and may be required to draft replies to action items/correspondence. Maintain a

"Bring Forward" system to ensure all deadlines are met.

- Effectively leverage contacts across Operations and BC Hydro to re-direct enquiries and/or gather information as

appropriate, ensuring responses are completed in a timely manner.

- Maintain the EVP’s files and provide backup materials prior to all meetings including the retrieval of materials and the

drafting and distribution of agendas.

- Administer financial functions on behalf of the EVP, including invoices, expense claims, purchase orders, purchasing of

stationery and/or office equipment, Travel Cost, Budget Variance Reports.

- Maintain effective record keeping systems.

- Schedule, coordinate, prepare agendas, arrange for outside speakers and guests for meetings.

- Coordinate the flow of information and materials between the EVP and their direct reports. Work with direct reports to

coordinate meetings / discussions as well as the flow of documents for approval.

- Coordinate submissions to the meetings for the Board of Directors and the Executive Team.

- Assist with communication initiatives.

- Coach and lead other administrative staff within Operations, providing information and guidance on office procedures.

What you bring

- Post-secondary education plus a minimum of five years of senior level administrative experience within a corporate

environment performing a range of diverse duties involving material of a highly confidential and sensitive nature.

- We may consider those with an equivalent combination of education, training and experience.

- Ability to communicate effectively and in a highly professional manner with an extensive network of individuals: senior

level government officials, senior executives, senior level business leaders and employees at all levels.

- High level of interpersonal and communications skills, both verbal and written, including tact and diplomacy.

- Excellent knowledge and experience with Microsoft Outlook (including email and calendar) and Microsoft Office (Word,

Excel and PowerPoint)

- Ability to make own judgments and decisions within prescribed guidelines; strong organizational skills with exceptional

attention to detail.

- Ability to work as a team leader by providing leadership and guidance to other positions within the business unit.

- Ability to promote and encourage a positive team atmosphere and maintain professional working relationships with all

levels of staff and management within BC Hydro and external organizations.

- Well-developed knowledge and understanding of senior leadership functions and responsibilities.

- Ability to work independently in a busy environment with conflicting priorities and deadlines with the ability to prioritize

multiple projects.

- Excellent knowledge of office practices, procedures and routines.

- Experience with SharePoint, Passport, SAP and OneNote would be an asset.

- Knowledge of BC Hydro and its operations would be an asset.

What we offer

- The successful candidate will work from the Edmonds headquarters (Burnaby) and may be required to work at the

Dunsmuir office (Vancouver) from time to time.

- Please note this role is classified as a Hybrid role under BC Hydro’s flexible work model, which currently includes a mix of

working from home and working in the office. At present, this role is expected to work in the office a minimum of two days

per week however at times it could be more frequent due to operational requirements and does require flexibility. This

Hybrid model may change over time.

- A comprehensive benefits package

- A minimum of 15 paid vacation days

- A lifetime pension

- Flexible work model, depending on your role type

- Training and development courses

For more information on the benefits we offer, visit bchydro.com/benefits.

What else you should know

Before you apply, please confirm you meet BC Hydro’s time in role requirement. M&P employees must meet the time in role

requirement specified in their most recent offer letter. For MoveUP and IBEW employees, the current time in role as

outlined in the Collective Agreements will apply.

Don't forget to update your Candidate Profile with your current resume and copies of your certifications. If applicable,

include your Trades Qualification. This will ensure we have all the necessary information to assess your application without

any delays.

Location: Burnaby, BC V3N 4X8

Date Posted: 2025-07-28 Closing Date: 2025-08-12

For internal use 52217873