Accounts Receivable Specialist

Position Summary:

Electro-Mechanical LLC is seeking a detail-oriented and customer-focused Accounts Receivable Specialist

to join our growing finance team. This on-site role is essential to supporting timely and accurate collections across multiple divisions. The ideal candidate will bring strong communication skills, a proactive approach to problem-solving, and experience in managing customer accounts in a fast-paced manufacturing environment.

This position requires 3–5 years of experience in accounts receivable or cash collections, with manufacturing industry experience strongly preferred. The Accounts Receivable Specialist will handle day-to-day AR operations including collections, customer setup, invoice reconciliation, and reporting to ensure the integrity of our financial data and customer relationships.

Position Responsibilities:

The Accounts Receivable Specialist is responsible for managing the customer billing and collections process, ensuring accounts are up to date and issues are resolved promptly. This includes monitoring the AR aging report, contacting customers regarding overdue invoices, and collaborating with internal teams to resolve discrepancies.

In this role, the AR Specialist will also maintain accurate customer records, handle tax exemption documentation, and support finance-related customer service inquiries, while upholding the company’s values of accuracy, service, and operational excellence.

Key Responsibilities:

- Review accounts receivable aging reports to identify and resolve collection issues.

- Make collection calls and send follow-up emails as needed.

- Work cross-functionally to resolve invoice discrepancies with appropriate team members.

- Enter new customer information and maintain existing customer records in GSS.

- Complete customer credit reference and sales tax exemption certificate requests.

- Respond to customer inquiries and provide documentation as needed.

- Adhere to internal finance policies and procedures to maintain data integrity.

- Support month-end AR reporting and analysis activities.

- Maintain organized digital records and documentation related to customer accounts.

Core Competencies:

- Proficiency in Microsoft Office Suite (Excel, Outlook, Word).

- Ability to learn new software systems and technologies quickly.

- Strong written and verbal communication skills.

- Excellent time management and organizational skills.

- High attention to detail and accuracy in data entry and reporting.

- Ability to thrive in a team environment and adapt to changing priorities.

- Professionalism in handling confidential financial and customer data.

- Customer service mindset with a focus on timely, respectful communication.

- Willingness to work overtime as needed and maintain regular attendance.

Educational and Experience Requirements:

- 3–5 years of accounts receivable, cash collections, or related finance experience.

- Experience in a manufacturing or industrial environment is strongly preferred.

- Associate degree in Business, Accounting, or a related field is a plus.

About the Company:

Electro-Mechanical LLC is committed to fostering a positive and collaborative work environment. All team members are expected to uphold EMC’s core principles and contribute positively to the company culture.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed