Accounts Payable Coordinator

Join the Team That’s Growing Healthy Communities.

Department: Financial Services

Reports To: Controller

Location: Grande Prairie, Alberta

Type: Full-Time / Permanent

Work with Purpose. Live with Possibility.

At Aquatera, we’re more than a utility provider, we’re environmental leaders delivering high-quality water, wastewater, and solid waste services while building healthier communities across northwestern Alberta. As a locally owned organization and an Alberta Top Employer, we’re proud to offer meaningful work, opportunities for development and growth, and a fulfilling lifestyle all within a supportive work environment. Everything we do contributes to cleaner water, a healthier environment, and stronger communities so you’ll go home knowing your work truly matters. We foster a strong, supportive culture grounded in safety, integrity, collaboration, and innovation. With opportunities for training, mentorship, and career advancement, Aquatera is a place to grow and thrive while maintaining a positive work life balance. We’re looking for passionate and diverse professionals who share our values and are committed to making a lasting impact.

About the Role

Reporting to the Controller, the Accounts Payable Coordinator ensures timely processing of all vendor payments and verifies that these transactions have been approved in accordance with corporate policies and procedures. The position also maintains all filing related to vendor payments. All vendor correspondence flows through this position and is processed accordingly to ensure flow through our finance systems.

Key Responsibilities

- Ensure invoices are properly authorized and accurately coded prior to processing, preventing duplicate payments

- Match invoices to purchase orders, verify transaction accuracy, and escalate discrepancies for resolution

- Respond to payment inquiries from internal teams and external vendors via phone and email

- Review vendor statements to confirm all invoices are accounted for and no interest charges are accumulating

- Process vendor payments through cheques and EFTs, preparing documentation for review

- Actively contribute to the transition toward electronic document approval and digital storage systems

- Maintain an organized and up-to-date accounts payable filing system

- Verify tax amounts on invoices comply with Canadian tax regulations

- Perform month-end reconciliation of accounts payable

- Safeguard vendor and payment data, maintaining strict confidentiality and data security

- Maintain accurate vendor records within the financial system

- Support additional finance and administrative tasks as needed

Qualifications and Required Skills

- Must be legally entitled to work in and currently residing in Canada

- Exceptional organizational and prioritization abilities

- Capable of working independently and collaboratively in a team environment

- Strong attention to detail with a commitment to accuracy

- Clear and professional communication skills

- Two to three years of experience in Accounts Payable

- Proficiency in MS Office (Excel & Word)

- Experience with Microsoft Business Central is considered an asset

Compensation

We offer competitive compensation and benefits including Health, Dental & Vision, Defined Benefit Pension Plan, RRSP matching, Health & Wellness spending account, and above average vacation benefits.

Conditions of Employment

- A criminal record check and credit bureau report satisfactory to the employer

- Pass comprehensive drug and alcohol test

Ready to make a difference?

Start your journey with Aquatera Utilities Inc. Apply at aquatera.ca/who-we-are/careers. This competition will remain open until September 5, 2025, or until a suitable candidate is selected. We thank all applicants for their interest. Only those selected for an interview will be contacted.