POYANT SIGNS INC

Accounts Payable Associate

New Bedford, MA

Full-time

About This Job

Position Summary

The Accounts Payable Associate is responsible for performing a range of general accounting tasks in a collaborative, team-oriented environment. This role’s primary focus is on managing the full-cycle accounts payable process in accordance with the company’s Qualified Vendor Policy. Additional responsibilities include credit card expense reconciliation, vendor portal payments (e.g., utilities, telecommunications, healthcare), and supporting ad hoc projects to help ensure accurate job costing and timely invoicing.

Essential Duties and Responsibilities

Accounts Payable Functions

•

Retrieve and distribute incoming daily mail.

•

Match invoices to purchase orders and receiving documentation.

•

Verify accuracy of invoices against purchase orders or quotes.

•

Obtain appropriate approvals for discrepancies between invoices and purchase orders/quotes.

•

Collaborate with Cost Accounting, Purchasing, Specialty Buyers, Project Managers, and Receiving to resolve issues promptly.

•

Determine and obtain GL coding approval for non-PO-related expenditures.

•

Enter and balance invoices in the A/P system.

•

Coordinate with Cost Accounting for direct job purchases.

•

Run A/P aging reports in Excel; identify payments due, prepare suggested payment list for Controller, gather corresponding invoices, and prepare checks.

•

Submit checks and backup for signature, and mail signed checks.

•

Manage vendor portal invoices (utilities, etc.): download, obtain approval, make payments, and record ACH transactions.

•

Email ACH confirmations to vendors.

•

Conduct monthly vendor statement reconciliations and resolve discrepancies.

•

File A/P checks and invoices appropriately.

•

Process company credit card payments, ensuring proper documentation and approvals; prepare monthly expense summary for month-end close.

•

Maintain documentation folders for specific expense categories (e.g., donations, capital purchases, prepaid expenses).

•

Prepare miscellaneous A/P analysis spreadsheets as needed.

•

Additional Duties

•

Support special projects and initiatives as assigned.

•

Perform other duties as required.

Qualifications and Requirements

•

Proficiency in Microsoft Office, particularly Excel (including pivot tables and VLOOKUP), Word, and Outlook.

•

Accurate alpha-numeric data entry skills.

•

Strong attention to detail and organizational abilities.

•

Excellent verbal and written communication skills.

•

Professional customer service skills.

•

Ability to prioritize tasks, manage time effectively, and meet deadlines.

•

Comfortable working in a fast-paced, high-volume environment.

•

Fluent in English (spoken and written).

•

General proficiency with accounting software and other business applications.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities.

Work Environment

This is a full-time, in-office position. The work environment is typical of an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Why Join Poyant?

At Poyant, we don’t just offer jobs—we build careers in an environment where people come first. Our team is driven by shared values, a commitment to growth, and a culture that celebrates both hard work and camaraderie.

Our Core Values

We succeed by staying true to what matters:

•

Trust & Integrity – We act with honesty, respect, and humility in everything we do.

•

Innovation & Excellence – We deliver "WOW" by embracing creativity and perseverance, even when it means risking failure.

•

Growth & Learning – We invest in your development, helping you reach your full potential.

•

Open Communication – We foster sincere relationships through transparency and collaboration.

Benefits That Matter

•

Financial Wellness – Competitive 401K profit sharing, financial literacy programs, and comprehensive health/dental/vision coverage.

•

Work-Life Balance – Generous time off (holidays, vacation, and sick leave) so you can recharge.

•

Celebrations & Connections – Monthly team lunches, work anniversary/birthday recognitions, and annual events like our summer cookout and holiday party.

A Culture That Cares

Our employees aren’t just colleagues—they are a close-knit team. From day one, you’ll feel welcomed by a team that values engagement, supports your growth, and celebrates your successes.

Ready to build something great with us? Apply today!