Vicinity Energy

Accounts Payable Specialist

Accounts Payable Specialist
Notice info
LocationBoston, MA
Job TypeFull time
On-site
Utilities

About This Job

Vicinity Energy is North America’s largest provider of district energy solutions, offering low carbon energy to most of the iconic buildings you see in the skylines of Boston, Cambridge, Philadelphia, Baltimore and many other cities in the US. As a member of the communities we serve, all of us at Vicinity understand the critical role we play in reducing the impacts of climate change and being a leader in decarbonization. We are committed to net zero and eliminating our reliance on fossil fuels, but we need the best and the brightest minds on our team to help us reach our goal, not only for us as a company, but for our customers, our communities, and our planet.

Summary

Working for a growing district energy company, the Accounts Payable Specialist working with the Accounts Payable Manager is responsible for all activities in the accounts payable function. The Accounts Payable Specialist documents important key processes and ensures they are working properly to guarantee timely and accurate payment of invoices. In addition, the position is heavily involved in processing invoices in a decentralized organizational structure. This position must be able to rely on extensive experience and judgment to plan and accomplish goals. This position must exhibit a commitment to excellence and hold themselves to high standards in all areas.

The Accounts Payable Specialist reports to the Accounts Payable Manager and has direct contact with all levels of broader organization. This is a full-time exempt position located at our corporate office in Boston, MA.

Responsibilities

Participate in the management of the AP process

Ensure invoice processing management
Assist with management of pay cycles (Checks, EFTs, ACH, Wires, Single Use Card Payment)
Vendor management and creation
Assist with the process for new vendors, ensuring completion of new vendor request form and other required documentation; working with the procurement team to approve and enter new vendors into the CMMS and ERP systems.
Managing corporate invoices
Input department invoices into Maximo and obtain department head approvals
Vendor support – corporate support resource to help resolve issues with vendors
Assist with 1099 annual filings


Basic Qualifications

Associate or bachelor's degree in accounting or related field
Minimum of 3 years of progressive experience in Accounts Payable
Strong communication and organizational skills
Strong Microsoft Excel skills, including large volume data manipulation and analysis
High level of integrity, reliability, and work ethic
Strong teamwork and interpersonal skills, ability to communicate and manage well at all levels of the company


Preferred Qualifications

Systems experience in the AP Function in Microsoft Dynamics D365 and Maximo CMMS System

EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT Vicinity North America is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

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