Dormitory Authority State of New York

Accounts Payable Analyst II

Albany, NY

Full-time

$86,042-$124,402

About This Job

Position Title: Accounts Payable Analyst II

Location: Albany, NY

Grade/Classification: 5 (D1) – Professional II

Salary Range: $86,042 - $104,703; applicable to employees hired post 5/22/2015

$86,042- $124,402; applicable to employees hired pre 5/22/2015

(Salary determined pursuant to Article 7.7 of the collective bargaining agreement)

Schedule D-1: CSEA D-1 Salary Schedule

Bargaining Unit: CSEA

FLSA Status: Exempt

Last Revised: May 6, 2025

Primary Purpose

Working independently, the Accounts Payable Analyst II manages the day-to-day operations and processes of the subunit that is operating within a dynamic and deadline-oriented environment. The Accounts Payable Analyst II position is characterized by significantly increased knowledge, complexity of accounts payable program administration and assignments and independent initiative.

Essential Functions

•

Provide programmatic oversight and review/approve invoices and payment requests, with an objective of ensuring that invoices and payment requests are reviewed in a consistent, timely and accurate manner that is in compliance with the grant disbursement agreement, contract, purchase order or bond documents. Elevate any questions and/or concerns with respect to areas not specifically addressed by existing processes and/or procedures to the attention of management.

•

Identify, document, and resolve problems or delays encountered in the payment process by working directly with supervisors and relevant departments, as appropriate.

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Coordinate with, and provide documentation to, internal and external units (e.g. the New York State Division of Budget, New York State Office of the State Comptroller) to voucher funds for grants and other programs.

•

Serve as unit liaison, working directly with other DASNY staff, clients, trustees, grantees and vendors to research and resolve conflicts/problems/issues. Ensure that supervisors are consulted when appropriate and kept informed of problems.

•

Oversee the check run process, completion of the financial schedules and the review and handling of withholdings and assignments of payment.

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Act as final approver for vendor electronic payment enrollments, leveraging DASNY business process knowledge and best practices to apply sound judgment and decision making.

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Review and approve set-up and maintenance of vendor records within the financial management system and perform any related data integrity reviews.

•

Research and coordinate responses to legal requests, FOIL requests, and other requests for information.

•

Oversee and/or assist with tasks related to the annual audit, including but not limited to creating spreadsheets and analyzing payment data, as well as collection of documentation requested by the auditors.

•

Ensure compliance with federal and State laws, financial standards/practices, and DASNY policies and procedures.

•

Oversee, approve and/or perform the verification, analysis, recording, importing, exporting and reconciliation of data among various sources, including but not limited to contracts, purchase orders, client agreements, bond covenants, the financial management system and various other PC applications/databases.

•

Review and approve journal entries.

•

Run, review and analyze system integrity reports and resolve and/or assist with the resolution of any problems/discrepancies.

•

Create/monitor/review various schedules, reports, spreadsheets, databases and/or files.

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Maintain the confidentiality of confidential and/or personal information that may be accessed in the course of performing their job duties.

•

Oversee the daily operations of the subunit.

•

Oversee and manage workload, allocate work among staff.

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Monitor the status of different programs with respect to volume of payments and status of agreements and bring any concerns to the attention of management.

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Identify opportunities for improvement and increased efficiency in unit processes and formulate, document, and implement process improvements in consultation with their supervisor.

•

Assist in developing the parameters, processes and procedures for new programs, including coordinating meetings with the appropriate staff and drafting documents.

•

Exercise sound judgment in matters of financial significance, such as disbursements to vendors and grantees. In collaboration with applicable staff within and outside of Finance, review and determine a course of action with respect to areas not specifically addressed by existing and established processes and/or procedures.

•

Assist in developing and monitoring performance measures and unit goals and objectives.

Other Duties and Responsibilities

•

Train and evaluate employees.

•

Assist with the development, documentation, and implementation of procedures.

•

Participate in the selection, development and testing of applications/databases. Identify opportunities for improvement and/or provide recommendations. Assist with the development of the systems testing plan.

•

Undertake special assignments as directed.

•

Assist with the assessment/development, documentation, and implementation of internal controls, and participate in the review and testing of same.

•

Must maintain regular attendance in accordance with DASNY attendance and leave policies.

•

Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination. (Standards can be found on the Intranet).

Supervision

Supervision of employees is required.

Physical/Mental/Visual Demands

Occasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Requires complex and time-pressured decision-making. Overtime or extended work hours may be required.

Work Environment

Standard office environment, including the use of one or more of the following: PC, telephone, fax machine, printer, copier, scanner, electronic stapler, three-hole punch, date stamp, shredder.

Minimum Qualifications

Bachelor’s degree plus four years relevant experience; or Associate’s degree plus six years of relevant experience; or High School diploma or equivalent plus nine years of DASNY relevant experience.

Preferred Qualifications

Bachelor’s degree in Accounting, Finance, Business Administration or related field plus five years relevant accounts payable experience and two years of supervisory experience.

Essential Skills

•

Basic knowledge of accounting and management principles.

•

Advanced knowledge of accounts payable.

•

Excellent mathematical skills.

•

Demonstrated analytical and conceptual skills.

•

Proficiency in PC applications such as Outlook, Excel, Access, Word and PowerPoint.

•

Excellent oral and written communications skills.

•

Demonstrated organizational skills and ability to prioritize.

•

Demonstrated ability to work both independently and collaboratively and exercise sound judgment.

•

Demonstrated accuracy and attention to detail.

•

Strong interpersonal skills.

•

Demonstrated ability to work in a fast-paced environment and handle multiple tasks under tight deadlines.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Accounts Payable Analyst II

About This Job

Position Title: Accounts Payable Analyst II

Location: Albany, NY

Grade/Classification: 5 (D1) – Professional II

Bargaining Unit: CSEA

FLSA Status: Exempt

Last Revised: May 6, 2025

Primary Purpose

Essential Functions

Other Duties and Responsibilities

Supervision

Supervision of employees is required.

Physical/Mental/Visual Demands

Work Environment

Minimum Qualifications

Preferred Qualifications

Essential Skills

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