Accounting Coordinator

Clean Energy Systems is on a mission to power a more sustainable future—and we need a detail-oriented, team-friendly Accounting Coordinator to help keep our finances running smoothly.

In this role, you will manage the company's financial transactions with vendors, which involves processing and paying invoices, reconciling accounts, employee expenses, special projects, including executive administrative needs, and maintaining accurate financial records. Key responsibilities include verifying invoice accuracy and approvals, entering data into QuickBooks, communicating with vendors, assisting with month-end closing, and ensuring timely and efficient invoice payments to maintain the company's financial health.

Duties:

· Review, verify, and enter invoices and payment requests into the accounting system.

· Process and schedule vendor payments and reconcile accounts payable sub-ledgers to the general ledger.

· Respond to vendor inquiries, maintain primary vendor files, and resolve payment discrepancies or issues.

· Maintain accurate financial records, documentation, and copies of invoices and purchase orders for tax and audit purposes.

· Assist with month-end closing activities, such as providing supporting documentation for audits.

· Ensure all transactions comply with internal policies and prevent unauthorized or fraudulent activities.

· Process employee expense reports and receipt reconciliation

· Renew consultant agreements and help with annual 1099s

· Provide administrative support as needed; support on special projects; travel support

Required Skills:

· Attention to Detail—Crucial for accurate invoice data entry and payment processing

· Communication Skills—Ability to communicate effectively with internal teams and external vendors

· Time Management—Efficiently manage workload to meet payment deadlines

· Computer Proficiency—Skilled in using accounting software via QuickBooks and other business tools such as Excel, Word

· Knowledge of Accounting Principles: Understanding basic accounting practices is necessary.

Our Ideal Candidate has:

· A college degree or equivalent work experience (~ 4 years in accounting/finance)

· Someone who is meticulous, organized, eager to collaborate, content, and a good communicator

· A motivated self-starter who not only takes initiative but also brings experience, professionalism, and resilience to the job

Interested?

You will be part of a supportive team in a welcoming environment where professionalism meets spirit. At Clean Energy Systems, we value people who enjoy solving problems, staying organized; those who appreciate coming to work and working together toward a cleaner future.

Job Type: Full-time

Pay: $24.25 - $35.00 per hour

Expected hours: 40 per week

Benefits:

- 401(k)

- Dental insurance

- Flexible schedule

- Flexible spending account

- Health insurance

- Paid time off

- Tuition reimbursement

- Vision insurance

Work Location: In person