Accounting Assistant

Accounting Specialist

Position Summary:

We are seeking a talented and detail-oriented Accounting Specialist to join our dynamic accounting team. The successful candidate for this job is resourceful, a good problem solver and organized. This role requires excellent communication skills, strong organizational abilities, and a customer-focused mindset. This is not a routine data-entry role – you will play a critical part in ensuring financial accuracy, supporting purchasing and payables, and helping streamline accounting operations as we continue to grow.

Key Responsibilities:

·  Accounting Support:

- Enter and verify receipts of goods, invoices, cash receipts, and purchase orders.

- Reconcile pricing and quantity differences between PO’s, receipts, and invoices.

- Resolve discrepancies related to invoices and payments

- Support month-end postings and reconciliations.

- Collaborate with purchasing and operations teams to improve workflows.

- Support process improvements to handle increasing transaction volume efficiently.

·   Customer Support:

- Provide phone support to customers and vendors and monitor customer accounts to identify and follow up on overdue payments.

- Responsible for processing new customer credit applications and track through final approval.

·    Manage Customer Inquiries:

- Handle customer inquiries related to billing support and invoice requests.

- Provide prompt and courteous responses, ensuring customer satisfaction.

·    Production Support:

- Data entry for weekly production counts, printing open orders on a weekly basis, assisting with shipping orders as needed, communicating with plant management on incoming shipments of inventory.

·   Miscellaneous:

- Communicate any matters or concerns to janitorial company, answer incoming calls, sorting and distributing mail, and other duties as necessary.

Qualifications:

·  

Associate’s or Bachelor’s degree in Business Administration, or a related field is preferred.

·  

3-5 years of accounting or bookkeeping experience in a high-volume environment (manufacturing, distribution, or construction preferred).

·  

Skills:

- Detail-oriented with a high degree of accuracy.

- Excellent communication and interpersonal skills.

- Strong organizational and multitasking abilities.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

- Detail-oriented with a high degree of accuracy.

- Ability to handle sensitive information.

- Ability to work independently and as part of a team.

- Ability to be flexible and support opportunities as they arise.

Key Attributes:

·   Customer-Focused: A strong commitment to providing exceptional customer service and ensuring customer satisfaction.

·   Problem Solver: Ability to quickly identify problems and develop effective solutions.

·   Team Player: Willingness to collaborate and support team members to achieve common goals.

·   Adaptable: Flexibility to adapt to changing priorities and handle multiple tasks simultaneously. Must be able to multi-task and willing to learn new skills in a fast-paced environment.

Benefits:

·   Competitive salary and benefits package.

·   Opportunities for professional development and career growth.

·   A positive and collaborative work environment.

How to Apply:

Interested candidates should submit their resume and a cover letter detailing their qualifications and experience related to this position.

We are an equal opportunity employer and welcome applications from all qualified candidates.