Accounting Administrator

Job description

The Opportunity:

The Accounting Administrator, under the direction of the Controller, provides general Accounting and Administrative support to ensure complete financial reporting on a timely basis. Responsibilities include the input and processing of a variety of transactions resulting in the preparation and timely delivery of monthly Financial Statements and other project reporting as required.

What you will be doing while you are here:

- Ensure timesheet entry into our time entry software is accurate and completed weekly

- Maintain client files, prepare monthly invoices and distribute to clients on a monthly basis, including follow-up on overdue invoices

- Receipt and deposit payments received from clients

- Maintain vendor files, process and input vendor invoices for payment

- Initiate electronic funds transfer for payment of invoices

- Initiate credit card payments and prepare credit card reconciliation

- Prepare weekly and monthly bank reconciliations

- Generate project budget reports on a weekly basis and per Project Manager request

- Prepare and input payroll data into payroll-provider software

- Assist in onboarding and maintaining employee files

Office administration duties including:

- Answering incoming telephone calls in a prompt, courteous and professional manner while ensuring that the callers enquiry is properly managed

- Greeting clients and visitors in a courteous manner and announcing their arrival to the appropriate staff member or direct them to the correct meeting area

- Monitoring the use of and maintaining an adequate inventory of office and kitchen supplies

- Complete other general office duties as assigned

- Project administration duties – providing support for project controls, procurement and document control

- Assist in the planning and preparation of corporate events

- Support GOE’s health and safety initiatives and assisting with the health and safety reporting

If you have these, we would like to hear from you:

- Accounting Degree/Diploma/Certificate from an accredited institution OR an acceptable combination of education or work experience may be considered

- Minimum of 2 years of prior related work experience

- Proficient in Microsoft Office products

- Strong working knowledge of QuickBooks or other accounting software is an asset

- Strong attention to detail and analytical skills

- Excellent organizational, problem solving and time management skills

- Strong communication skills: verbal, business writing, and electronic communications

Why Grey Owl Engineering?

Our Company is committed to providing an environment where we enable you to engage with our industry leading clients on a variety of capital and operating projects and be a key contributor to the success and growth of the Company. We help you be the best professional you can be in our services and industries.

What we bring to the table:

Flexible working environment with the possibility for remote work options

• Benefits packages which includes Medical, Dental and Life/Long-term disability insurance

• Fast-paced, fun and collaborative environment

• A team invested in you both personally and professionally

• Competitive compensation packages

If this feels like a great fit, please forward your resume to careers@greyowleng.com

- We thank all those that apply, however only those considered for an interview will be contacted