Accounting Assistant

Key Accountabilities

Job Title

Important Tasks / Activities / Outcomes

Accounting & Financial Reporting

- Assisting in month-end and year-end closing procedures.

- Creating expense reports and coding to correct GL accounts.

- Performing account reconciliations to ensure accuracy.

- Allocating project costs per PM’s or Senior Accountant’s instructions.

Vendor & Payment Management

- Setting up new vendors in the accounting system.

- Confirming payment details with vendors and customers.

- Following up on old cheques before stale date.

- Maintaining accurate accounting records, digitally and physically.

Invoicing

- Generating invoices and ensuring timely delivery.

- Working with Accounts Payable to obtain unentered invoices, review with project team and prepare JVs.

Compliance & Process Improvement

- Monitoring adherence to vendor payment terms.

- Review cheque release & compliance requirements for all physical cheques.

Position Requirements

Requirements

Required

Education

- Minimum 2-year diploma with a specialization in accounting, business, or project accounting.

Experience

- 1-2 years’ experience as an Accounting Assistant or similar role.

Designations & Certifications

Knowledge, Skills & Abilities

- Superior organizational skills.

- Great attention to detail.

- Excellent communication skills.

- Proficiency in MS Office, particularly Excel.

- SAGE or QuickBooks experience is an asset.

Working Conditions

- Primarily works in a standard office environment with minimal exposure to physical hazards.

- May encounter high-stress situations, especially when dealing with multiple projects and tight deadlines.

- This position requires that the candidate will be in front of a computer for long periods, up to 8 hours a day.

- Potential discomfort when working with computers for long periods may happen.

Experience

Required

- 1 - 2 years: Accounting assistant or similar position

Education

Required

- College Diploma (2yr) or better in Accounting or related field

Preferred

- Associate's degree or better in Accounting or related field