Accounting Assistant

General Description

The Accounting & Office Assistant supports both the financial and administrative operations of the company. This position involves overseeing accounts payable and receivable, preparing financial reports, and assisting with day-to-day office operations. The ideal candidate is detail-oriented, highly organized, and able to handle confidential information with integrity. The position requires strong communication skills, the ability to multitask, and a proactive approach to problem-solving. At all times, the employee must adhere to established company policies and work practices.

Job Duties:

- Process transactions, issue checks, update ledgers, budgets, and financial records.

- Oversee accounts payable and accounts receivable, including billing and collections.

- Prepare and file GST and PST returns; manage Workers Compensation, Employee Health Tax, and health benefits.

- Compile data and assist with income tax returns and audits.

- Prepare financial and statistical reports for management.

- Analyze financial information and identify discrepancies; research and resolve issues in a timely manner.

- Reconcile bank statements and other financial records.

- Maintain confidentiality of all financial data.

- Interpret and apply accounting policies and ensure compliance with financial regulations.

- Coordinate office activities to ensure efficiency and compliance with company procedures.

- Manage communication (phones, emails, correspondence) with clients, vendors, and staff.

- Maintain office filing systems, including project files, vendor records, and general administrative documents.

- Support scheduling of appointments, meetings, travel, and service work.

- Assist the purchasing team with issuing purchase orders and tracking shipments.

- Monitor office supply inventory and place orders as needed.

- Perform general office tasks, including data entry, mail processing, and document control.

- Provide backup support across departments as needed.

Reports to: Vice President

Qualifications, Core Competencies, Skills and Abilities:

- Strong analytical, financial, and mathematical abilities.

- Excellent organizational, administrative, and time management skills.

- High level of accuracy and attention to detail.

- Effective written and verbal communication.

- Ability to handle confidential information with discretion.

- Adaptability to multitask and meet deadlines in a fast-paced environment.

- Proactive, self-motivated, and able to work both independently and collaboratively.

- Proficiency in accounting software and MS Office (Excel, Word, Outlook, etc.).

- Familiarity with office management procedures and bookkeeping principles

Required Experience and Training:

- Associate or Bachelor’s degree in Accounting, Business Administration, or a related field. An equivalent combination of education and experience may be considered.

- 2–3 years of relevant accounting and/or office administration experience.

- Proficient in Microsoft Office Suite; experience with accounting software is essential.

- Strong interpersonal skills and a professional demeanor.

- Demonstrated ability to manage priorities and meet deadlines effectively.

Physical Requirements:

- Prolonged periods sitting at a desk and working on a computer.

- Must be able to lift up to 15 pounds occasionally.

By applying for this position, you are attesting that the information provided is true and complete to your knowledge and that you realize that a false statement may disqualify you from employment, may lead to disciplinary action, or may be cause for dismissal. Incomplete information may also be cause for administrative dismissal.

Job Type: Full-time

Pay: $25.00-$30.00 per hour

Benefits:

- Extended health care

Ability to commute/relocate:

- Squamish, BC: reliably commute or plan to relocate before starting work (preferred)

Experience:

- accounts payable/receivable: 3 years (required)

- Administrative: 3 years (required)

Work Location: In person