Vehicle Fleet Manager

__________________________________________________________________ JOB TITLE:

Vehicle Fleet Manager

LOCATION:

Rochester, N.Y.

DEPARTMENT:

Operations

REPORTS TO:

Chief Operating Officer (COO) or Director, Operations FLSA

STATUS:

Exempt

CLASSIFICATION/STATUS:

Full-Time

SALARY:

$62,000 - $75,000 commensurate with experience

WORK HOURS:

Monday – Friday, 7:00 AM – 3:30 PM

__________________________________________________________________ Position Summary The Vehicle Fleet Manager is responsible for the full lifecycle management of OTM’s vehicle fleet of approximately 50+ vehicles. This includes liaising with leasing companies, vehicle acquisition and disposal, safety & compliance, maintenance & repairs, and annual budgeting/budget management. The Vehicle Fleet Manager ensures the fleet operates safely and cost-effectively in alignment with organizational needs. This role requires strong leadership, analytical ability, and decision-making skills to drive operational effectiveness and efficiency.

__________________________________________________________________ Key Responsibilities

- Safety & Compliance

- Execute proper maintenance & repair to ensure vehicle safety

- Create and enforce fleet safety policies, procedures, and training programs

- Collaborate with HR and the Safety Coordinator to ensure compliance with OSHA, DOT, and company safety requirements

- Investigate vehicle-related incidents and implement corrective actions, as needed

- Fleet Lifecycle Management

- Partner with Program Managers to assess & fulfil ongoing vehicle needs and to develop & execute vehicle acquisition strategies (i.e., lease vs. purchase)

- Manage acquisition, registration, licensing, vehicle staging with equipment (e.g., decals, telematics, beacon, etc.) , and deployment into programs.

- Oversee vehicle disposition at end of lifecycle (eol)while optimizing eol costs.

- Maintenance & Operations Oversight

- Develop and implement preventive maintenance programs to optimize vehicle uptime/availability

- Review & approve repair orders for cost effectiveness and quality

- Set-up & manage vehicle telematics and reports to Program Managers

- Maintain accurate service, inspection, and compliance records

- Budgeting & Cost Control

- Develop and manage the annual fleet budget, including fuel, maintenance, leasing, and insurance costs

- Analyze fleet data to identify opportunities to reduce expenses and increase efficiency

- Provide regular reports to the CFO/COO/Dir., Operations and senior leadership on fleet performance and costs

- Vendor & Stakeholder Management

- Build and maintain good working relationships with outside vendors, leasing companies, and service providers

- Partner with Program Managers to ensure fleet resources align with operational needs

- Lead continuous improvement initiatives for fleet operations and performance

__________________________________________________________________

Minimum Qualifications

- 3–5+ years of proven experience in vehicle fleet management, logistics, or transportation operations

- Strong leadership skills with the ability to influence and collaborate across teams

- Proficiency in fleet management and telematics software, plus Microsoft Office

- Excellent organizational, analytical, and communication skills

- In-depth knowledge of transportation regulations and compliance standards

Preferred

- Bachelor’s degree in Business, Operations Management, or related field

- Experience managing a fleet of 30+ vehicles

- Demonstrated success in cost reduction and efficiency initiatives

__________________________________________________________________

Physical Demands & Work Environment

- Office-based with regular visits to vendor/field locations

- Normal range of vision, hearing, and manual dexterity for communication and reporting

- Occasional lifting of up to 30 lbs

__________________________________________________________________

Equal Opportunity Statement

On The Mark Utility Locating Services, Inc. is an Equal Opportunity Employer, a drug-free workplace, and complies with ADA regulations as applicable.

__________________________________________________________________ Note:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.