Sr. Payroll Specialist

Sr Payroll Specialist

1.0 Corporate Job Title

Sr. Payroll Specialist

2.0 Reporting Relationship

Manager, Shared Services

3.0 Position Summary

The Sr. Payroll Specialist position is responsible for managing the end-to-end payroll process,

ensuring accurate and timely payroll processing for our 1,000-employees in the US and Canada,

including salaried and hourly workers. This role involves ensuring accurate and timely payroll

processing using ADP and a proprietary timekeeping system, overseeing the reimbursement of

payroll, bonuses, incentives, expenses, and other approved reimbursements, and building scalable,

systematic processes. This individual will work closely with leaders across the organization to ensure

payroll accuracy and compliance with best practices, aiming to support and scale within a global

payroll organization within the next 2-3 years.

4.0 Education and Experience

- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field preferred;

3+ years of experience in payroll processing, with a strong focus on U.S. and Canadian payroll.

- The role requires expertise in payroll systems, data analysis, and compliance, as well as

experience with ADP.

- Proficiency in ADP payroll systems and experience with proprietary timekeeping systems.

- Certified Payroll Professional (CPP) strongly preferred.

- Exceptional written and verbal communication skills, with the ability to work effectively with

cross-functional teams and organizational leaders.

- Demonstrated ability to handle sensitive payroll data with a high level of accuracy and attention

to detail.

- Familiarity with global payroll operations or a willingness to grow into a global payroll role in

the next 2-3 years.

- Ability to work both independently and as part of a cross-functional team, with a proactive and

problem-solving mindset.

- Fluency in Spanish and/or other languages relevant to the company's operational regions desired.

- Familiarity with compliance matters like data privacy, state severance and termination payroll

guidelines.

5.0 Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with

disabilities to perform the essential functions.

- Payroll Processing:

o Manage full-cycle payroll for U.S. and Canadian employees, ensuring compliance with

country, federal, state and local regulations, and organizational policies.

o Ensure high accuracy and attention to detail in all payroll data entries, adjustments, and

reporting.

o Process bi-weekly payroll cycles for salaried and hourly employees using ADP Workforce

Now and the company’s proprietary timekeeping system.

- Timekeeping and Data Management:

o Oversee the collection, validation, and reconciliation of time and attendance data from

the proprietary system.

o Collaborate with supervisors and managers to resolve discrepancies in time records.

- Compliance and Reporting:

o Maintain compliance with applicable wage and hour laws, tax regulations, and company

policies.

o Maintain thorough payroll documentation to support compliance with regulatory

requirements and internal audits.

o Prepare and submit required tax filings, payroll reports, and audits.

o Ensure proper documentation and handling of garnishments, deductions, and

adjustments.

- System Optimization and Support:

o Identify opportunities to optimize payroll and timekeeping systems for efficiency and

accuracy.

o Create and document payroll processes that are efficient, repeatable, and scalable, with

an emphasis on process improvement and automation where applicable.

o Partner with IT and ADP support teams to address system issues and implement

updates

Collaboration & Communication:

o Collaborate across departments to understand payroll needs, communicate payroll'related updates, and address issues effectively.

- Employee Support:

o Respond to employee inquiries about payroll, taxes, deductions, and timekeeping in a

professional and timely manner.

o Provide training to staff and managers on timekeeping procedures and payroll policies

as needed.

- Perform other duties as requested.

5.0 Travel

Flexibility to work across time zones. No travel anticipated.

6.0 Fitness for Duty – Physical Demands

- Prolonged periods sitting at a desk and working on a computer.

- Must be able to lift up to 15 pounds at times.