USA Rare Earth LLC

Site Administrator

Stillwater, OK

Full-time

About This Job

Who we are:

We are on a mission to become a leading supplier of critical materials that enable the green energy and technology revolution. Our materials and technologies are required for the electric vehicle, green energy, consumer electronics, and defense industries, and our battery grade lithium and tech metals are needed for chipsets, semiconductors, and 5G.

We have a substantial interest in the Round Top, Heavy Rare Earth, Lithium and Critical Minerals deposit in West Texas. We have also developed the United States’ first rare earth and critical minerals processing facility and we own the only scalable, sintered neo-magnet manufacturing system in the Western Hemisphere. By developing this fully integrated, US-based “mine-to-magnet” critical mineral supply chain, we are poised to become the leading domestic supplier to these industries.

What you can expect:

At USA Rare Earth, we are pioneers and problem solvers, technologists and team players. Together, we:

Build Solutions: If our task was a simple one, it would already be done. We are creative and solution-oriented, and we think outside the box to solve important problems. We know that a range of expertise and technologies is needed for success, and we work across sectors and alongside customers to deliver world-class solutions in sustainable ways.

Deliver Quality: When we do things, we do them well. We believe that top-tier quality leads to industry competitiveness and we hold ourselves to the highest quality standards. We move fast when executing, but safety, quality, and excellence always come first.

Lead responsibly: We have a responsibility to the planet, our consumers, our country, and each other. We put safety at the center of all we do, take accountability for our actions, incorporate sustainable practices in our processes and act with the financial best interest of our investors and consumers in mind.

Win Together: Establishing a rare earth magnet supply chain is a big undertaking – and getting there is a team effort. We communicate openly, work together and challenge each other in pursuit of our goals. With every step we take we learn and get better.

Job Summary:

The Site Administrator provides high-level administrative and operational support to ensure smooth day-to-day office functions at a manufacturing plant. This role handles front office operations, supports plant leadership, coordinates travel and scheduling logistics, and manages a variety of internal services. Serving as a central point of communication and organization, the Site Administrator helps maintain a professional, efficient, and service-focused workplace.

Key Responsibilities:

•

Greet visitors, manage front desk reception, and ensure compliance with site sign-in and safety procedures.

•

Answer and route incoming phone calls, handle general inquiries, and maintain a welcoming and responsive office environment.

•

Coordinate travel arrangements as needed, including booking flights, accommodations, car rentals, and preparing itineraries.

•

Assist with scheduling meetings, plant tours, and internal events, including room reservations and refreshments.

•

Support expense reporting and travel reimbursement processes in alignment with company policy.

•

Monitor and maintain inventory of office and breakroom supplies; place orders as needed and manage vendor relationships.

•

Distribute incoming and outgoing mail, packages, and other communications.

•

Maintain filing systems, update administrative records, and support document control efforts.

•

Assist with onboarding administrative setup for new employees and coordination of training logistics.

•

Serve as a liaison between office staff and facility/maintenance contacts for minor building or equipment needs.

Qualifications:

•

High school diploma or equivalent required; associate degree or additional administrative training preferred.

•

2+ years of administrative or office support experience, preferably in a manufacturing or industrial environment.

•

Experience coordinating business travel and managing multiple calendars is a strong plus.

•

Strong organizational skills, attention to detail, and ability to multitask effectively.

•

Professional communication and interpersonal skills.

•

Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable learning new systems.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

The work environment will be a mix of a typical office setting, manufacturing floor, and occasional exposure to construction site conditions. Noise Level: Exposure will vary and include normal office noise, manufacturing floor noise (e.g., machinery, forklifts), and construction site noise depending on project phase and location.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills required of personnel so classified. The reporting relationship may not reflect the most recent changes to the corporate reporting structure

USA Rare Earth proudly supports Equal Employment Opportunities

USA Rare Earth's policy is to provide equal employment opportunities to all applicants and will provide reasonable accommodations according to applicable federal, state, and/or local laws.

For assistance applying for employment through this site due to disability, please contact Human Resources, hr@usare.com, to discuss reasonable accommodations.