Site Administrator

Position Summary

The Utility Solar Site Administrator provides onsite administrative and operational support for utility-scale solar projects. This role is responsible for coordinating site documentation, managing records, supporting compliance, and assisting the project management team with day-to-day administrative functions to ensure smooth project execution.

About the Company:

Power Ray operates in the utility-scale solar industry with a mission to empower people and the world, one project at a time. The company specializes in the installation of utility-scale solar farms, delivering sustainable and efficient solar energy solutions for large-scale projects. Our core values—Integrity, Accountability, Commitment, Respect, and Results—drive our approach. We prioritize ethical conduct, on-site safety, and are committed to innovation and excellence. By respecting the communities and environments we work with, we focus on achieving tangible results that contribute to a cleaner, greener planet, leading the way toward a sustainable future powered by solar energy.

Key Responsibilities

- Assist the project management team with daily administrative and operational support.

- Manage on-site documentation, timekeeping, and reporting processes.

- Coordinate materials deliveries, inventory tracking, and logistics support.

- Maintain compliance records and safety documentation.

- Support foremen and field crews with schedule updates and resource tracking.

- Communicate regularly with the main office on labor hours, site updates, and purchasing needs.

- Help with onboarding new hires and managing jobsite orientation documents.

- Serve as the primary point of contact for site-level administrative tasks.

- Maintain project records, including permits, contracts, reports, timesheets, safety logs, and compliance documentation.

- Support site management with scheduling, tracking project progress, and coordinating communication among stakeholders.

- Manage inventory and procurement processes for office and field supplies.

- Support the preparation of weekly and monthly progress reports, including project metrics and performance data.

- Track and reconcile expense reports, purchase orders, and invoices.

- Ensure compliance with company policies, safety standards, and regulatory requirements.

- Coordinate travel, meetings, and accommodations for site personnel and visitors.

- Provide general office management, including filing, correspondence, and document control.

Qualifications

- Proven experience in a construction or field office environment.

- Strong organizational and time management skills.

- Proficiency in Microsoft Office and Google Workspace (Docs, Sheets, Drive, Gmail).

- Familiarity with Procore or other construction management software is a plus.

- Excellent communication skills and ability to work in a fast-paced, team-oriented setting.

- Bilingual (English/Spanish) is a plus but not required.

- High school diploma or equivalent; college coursework or degree preferred. Associate’s or Bachelor’s degree in Business Administration, Construction Management, or related field (preferred).

- Knowledge of construction site operations and safety practices desirable.

- Excellent communication and interpersonal skills.

- Ability to work independently in a fast-paced, dynamic environment.

Physical Requirements

- Ability to work at an active construction site environment.

- May require walking, standing, and sitting for extended periods.

- Must be able to lift up to 25 lbs occasionally.

Benefits

- Competitive salary and benefits package.

- Opportunities for career growth within the renewable energy sector.

- Exposure to large-scale solar energy projects and sustainable technologies.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 – 50 per week

Benefits:

- Dental insurance

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Work Location: In person