Site Administrative Assistant

Title: Site Administrative Assistant

Position Type: Contract

Location: Jeffersonville, Ohio

Reports to: Project Manager

Status: Non-Exempt

Key Project Requirements

- 5+ years of experience in an Administrative Assistant capacity, with a proven track record of providing high-level administrative support. Construction experience preferred.

- Strong proficiency in Microsoft Excel, including pivot tables, mail merge, formulas, and data organization, as well as Microsoft Project.

- Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.

- Excellent communication skills, with the ability to interact effectively with team members and stakeholders at all levels.

Job Summary

Seeking a highly organized and detail-oriented Site Administrative Assistant to join our team for a construction project in Ohio. This contract position offers a dynamic and fast-paced environment, where the Site Administrative Assistant will provide essential support to the Project Manager and the on-site team. The ideal candidate will demonstrate exceptional organizational and communication skills, the ability to manage multiple priorities simultaneously, and a strong commitment to maintaining accuracy and confidentiality. The role requires a proactive, problem-solving mindset and the ability to thrive under pressure while contributing to the overall success of the project. The successful candidate must be comfortable working on an active construction site and collaborating closely with field and project personnel.

Essential Duties And Responsibilities

- Provide high level administrative support, such as preparing reports and memorandums, and answering phone calls.

- Manage and maintain schedules, appointments and travel arrangements, when needed.

- Prepare expense reports when requested.

- Handle confidential information, requiring extreme discretion at all times.

- File and retrieve documents and reference materials.

- Conduct research, assemble and analyze data to prepare reports and documents.

- Monitor, respond to and distribute incoming communications.

- Arrange and coordinate meetings and events.

- Occasional errands involving the use of a vehicle may be requested from time to time.

Job Requirements

- Proficient computer skills and in-depth knowledge of relevant software such as MS Office and Outlook.

- Ability to type a minimum of 50 words per minute.

- Ability to learn and use new software programs as systems are upgraded.

- Exceptional communication skills required with all levels of personnel.

- Ability to prioritize multiple tasks, work effectively under stress, meet short deadlines, and take direction with minimum supervision.

- Ability to pivot, responding to quick changing situations.

- Occasional overtime may be necessary, often at short notice, when required.

- Excellent command of English language, to include grammar and correspondence composition.

Education / Experience

- High School diploma required.

- Associate degree or equivalent from a two-year college or technical school, or 4+ years related experience and/or training, or a combination of experience and/or education. - 5+ years experience in an Administrative Assistant capacity required.