Senior Events & Trade Show Coordinator

Headquartered in Fort Mill, South Carolina, MacLean Power Systems (MPS) is a leading manufacturer of mission-critical and engineered components for the electric utility, telecommunications, and civil markets. Established in 1986 as a subsidiary of a larger parent company, MPS has grown substantially and now operates as a standalone company. A dedicated workforce of over 1,600 team members worldwide, MPS is renowned for its commitment to quality, responsiveness, and safety. Our focus on vertical integration ensures the highest standards across our product lines. We operate nine production facilities across North America and continually invest in our manufacturing capabilities to better serve our customers.

At MPS, we strive to create a workplace that embodies respect, openness, collaboration, personal growth, and entrepreneurship. We are committed to achieving excellence in Environmental, Health & Safety through our Mission Zero initiative.

Senior Events & Trade Show Coordinator

Job Summary

MacLean Power Systems is seeking a highly organized and proactive Senior Events & Trade Show Coordinator to elevate our brand presence at trade shows and internal corporate events. This role plays a pivotal part in planning, executing, and evaluating events - managing logistics, coordinating across teams, and ensuring every event reflects MPS’s standards and objectives. The ideal candidate is highly organized, detail-oriented, and an excellent communicator - someone who can flawlessly execute events that reflect and reinforce MacLean Power’s culture, image, and business goals.

Job Duties

Trade Shows & Industry Events

- Plan, coordinate, and execute internal corporate events and trade show strategies in alignment with marketing objectives.

- Manage end-to-end logistics for trade shows including booth setup, staffing schedules, transportation, shipping, registrations, and hotel blocks.

- Coordinate with internal teams, venues, contractors, and vendors to ensure all details are executed flawlessly.

- Prepare and manage trade show budgets, ensuring cost control and value.

- Develop and maintain detailed project timelines to ensure timely execution of pre-show, on-site, and post-show deliverables.

- Source, coordinate, and manage promotional materials (giveaways, swag, signage, literature, booth displays).

- Evaluate trade show performance and provide recommendations for future improvements.

- Partner with the Digital Marketing and Design Teams to ensure cohesive event promotion before, during, and after each event.

Internal Corporate Events

- Plan and execute internal events, meetings, town halls, and employee engagement activities.

- Manage event logistics, including venue selection, vendor coordination, catering, and on- site execution.

- Handle event registration, attendee tracking, and post-event surveys.

- Ensure all events are aligned with company culture and branding.

General Responsibilities

- Maintain detailed documentation of all events for internal reporting and evaluation.

- Monitor event trends and identify new opportunities to enhance MacLean’s event presence.

- Ensure compliance with company policies, brand guidelines, and safety protocols.

- Provide on-site event support, including setup, teardown, and real-time troubleshooting.

- Detail-oriented mindset with the ability to anticipate and resolve issues before they arise.

Experience and Education

- Bachelor’s degree in Marketing, Communications, Business, or a related field.

- 2-4 years of experience in trade show coordination, event planning, or marketing support.

- Strong organizational skills and exceptional attention to detail.

- Excellent written and verbal communication skills.

- Ability to manage multiple projects simultaneously in a fast-paced environment.

- Demonstrates strategic thinking and problem-solving skills.

- Ability to remain calm under pressure and adapt quickly to real-time changes and challenges.

- Comfortable leading cross-functional teams and vendor relationships.

- Willingness and ability to travel up to 35-40% for trade shows, corporate events, and on-site support as needed.

Competencies/ Skills

- Familiarity with event planning software/tools.

- Experience with promotional material sourcing and production.

- Strong interpersonal skills and a customer service mindset.

- Budget management and vendor negotiation experience.

EOE-Minority/Female/Disability/Veteran

Various agencies of the United States Government require employers to maintain information on applicants pertaining to factors such as race, sex, and type of position for which an individual applies. The information requested is voluntary and for compliance with certain record keeping requirements. MacLean Power, LLC has a long-standing commitment to equal employment opportunity for all its associates and applicants for employment. MacLean Power, LLC believes all persons are entitled to equal employment opportunities and does not discriminate against its employees or applicants for employment because of race, color, gender, affectional or sexual orientation, domestic partnership status, ancestry, religion, national origin, citizenship status, marital status, disability, veteran status, age or any other protected group status.

All job offers are conditional, upon successful completion of pre-employment screening, including criminal checks, drug testing, employment, and education verification.