Senior Contract Administrator - Corporate and Regulatory Affairs

Location

Toronto/Ignace

Employment Category

Regular Full-Time

Department

Project Management Office

Job Reference

10363

Founded in 2002, the Nuclear Waste Management Organization (NWMO) is a not-for-profit organization tasked with the safe, long-term management of Canada’s intermediate- and high-level radioactive waste, in a manner that protects people and the environment for generations to come.

The NWMO has been guided for more than 20 years by a dedicated team of world-class scientists, engineers and Indigenous Knowledge Holders who are developing innovative and collaborative solutions for nuclear waste management. In 2024, the NWMO selected Wabigoon Lake Ojibway Nation (WLON)-Ignace area as the site for our Deep Geological Repository for used nuclear fuel.

This decision means our office and staff will, in the future, be relocating to Ignace, ON, and the DGR will be situated in the Wabigoon Lake Ojibway Nation-Ignace area. Infrastructure planning and development is underway to support this transition and ensure that both the community and our employees are well-served and supported now and in the future.

Senior Contracts Administrator – Corporate and Regulatory Affairs

Fulltime – One (1) Position Available

Position Location: Toronto Head Office – 22 St. Clair Avenue East

OR Ignace, Ontario – 304 Main Street

Job Summary:

Reporting to the Manager, Contracts Management & Administration, and working in a matrix organization with a multidisciplinary team, the successful candidate will carry out the responsibility of supporting the Contract Owners with the management and administration of multiple contracts in a variety of sizes, scopes, and complexities, ensuring all contracting-related activities (from identification of need through to service execution, administration, and close out), are carried out in alignment with NWMO Policies and Procedures.

This role will include the full spectrum of contracts management, including business analysis, contracts administration, negotiations, contracts change management, and support the resolution of contractual disputes. This role will require significant cross departmental teamwork and collaboration with Contract Owners in the various NWMO Business Units. This role will, in addition to administering assigned contracts, provide contract management support, oversight and guidance to other Contract Administrators across the organization.

Responsibilities

- Set-up and conduct of different types of Contract meetings throughout the execution of the work.

- Provide support in ensuring contracts are executed in alignment with the approved Scope of Work and Contract Terms and Conditions.

- Monitoring of contractor performance metrics as defined in the Contract, and escalating variances to the Contract Owner to ensure corrective actions can be taken; provide support with the completion of corrective actions.

- Support the Contract Owner with contract change management processes and contract / Purchase Order amendment processes to obtain approval for any changes to the cost, scope, and schedule of a contract.

- Support with the negotiation of claims and disputes as required, being mindful of the roles and responsibilities of the Purchasing and Legal Departments according to Organization Authority Register (OAR).

- Conduct the review of monthly progress reports and submitted invoices from the vendors and make recommendations to the Contract Owner on approach and approvals.

- Support in the Contracts and Purchase Orders close-out process.

Qualifications and Experience

Preferred

The following are considered assets:

Other Information

Must be eligible to work in Canada and must be able to meet security clearance requirements.

Candidates residing in the Greater Toronto Area: Office Location – 22 St. Clair Avenue East until their role is required to relocate.

NWMO currently operates in a hybrid work model of 3 days in the office (Tuesdays being universal) and 2 days working from home.

We offer a competitive base salary, health care benefits and a defined benefit pension plan.

The NWMO is committed to contributing to Reconciliation in all its work by co-creating a shared future built on rights, equity and well-being. As an employment equity employer, NWMO actively seeks Indigenous Peoples, members of visible minorities, women, people with disabilities, and additional diverse identities for our workforce. The NWMO will provide accommodation to applicants with disabilities.