Sales Administrator

Blackstone Industrial provides innovative, high-quality, and sustainable solutions for critical rotating and static equipment. As one of North America's leading technical service providers, we excel in field services, parts, repairs, and engineering. Trusted by industries such as heavy oil and refining, petrochemical, power generation, energy transmission, and agriculture, Blackstone is shaping the future of compressor maintenance and operation, striving to set new benchmarks. As we expand our operations globally.

For further information about our company, please visit our website: blackstoneindustrial.com

Position Summary

We are looking for a detail-oriented and organized Sales Administrator to join our team in our Houston, TX location. Reporting directly to the Proposal Manager, the Sales Administrator will play a crucial role in supporting all commercial activities across the United States. This role is an excellent opportunity for an individual looking to gain hands-on experience in administration and build a strong foundation for a career in business support. This role will involve reviewing RFP/RFQ documents, maintaining accurate records, tracking various metrics for the commercial and leadership team, and completing qualification packages with support from other departments. Additionally, the Sales Administrator will be cross trained to support the Canadian Commercial team, allowing for even more exposure to the business.

- Creation of proposals for the commercial team using excel and other various tools.

- Maintain organization and accuracy of project documents such as RFP/RFI/RFQ packages, quotes, purchase orders (POs), etc.

- Review and complete pre-qualification and questionnaire packages.

- Collaborate with multiple departments as needed.

- Develop and maintain spreadsheets and/or databases and create customized reports as needed.

- Monitor executive schedules and prepare reports depending on the days schedule.

- Review and summarize customer contracts, ensuring specific requirements are met.

- Provide backup and support for team members when needed, including assisting with Canadian Commercial training and coverage.

- Foster effective working relationships with colleagues, management and customers.

- Assist with special projects as directed by your supervisor

- Perform other duties as required by the business or inspired by the individual initiative.

Qualifications

- Previous administrative experience is required.

- Completion of or working toward a diploma or certificate in business, administration, or a related field is preferred. A combination of education and interest in administrative work will also be considered.

- Familiarity with Microsoft Outlook and Office Suite, with working knowledge of Excel specifically, and a willingness and self motivation to learn more advanced functions.

- Experience with platforms like Microsoft SharePoint or web-based collaboration tools is an asset but not required.

- Exposure to Salesforce or other CRM systems is an asset.

- Strong attention to detail and a commitment to accuracy.

- Ability to multitask and prioritize competing deadlines.

- Ability to stay organized, manage time well, and meet deadlines with shifting priorities.

- Good communication and interpersonal skills, with a willingness to ask questions and learn.

- A proactive mindset with a desire to improve processes and support team success.