Entry Level Receptionist

Aqua Industries is a small business in Mickleton, NJ. We are professional, agile, and empowered. With over 35 years of experience, we are continuously expanding our knowledge to stay up to date with the latest advancements in the industry. With our expertise and superior water filtration systems we strive to provide potable, safe drinking water to the community in both residential and commercial properties. Continuously undertaking the responsibility to remove harmful contaminants from drinking water, leaving safe and clean H2O for the whole family.

Job Summary

We are seeking a motivated and detail-oriented Entry Level Receptionist to join our team. This role is essential in providing excellent customer service and administrative support at the front desk. The ideal candidate will possess strong organizational skills, proficiency in general computer applications, and a friendly demeanor to create a welcoming environment for clients and visitors.

Duties

- Greet and assist visitors, ensuring a professional and welcoming environment.

- Answer and direct incoming calls using a multi-line phone system.

- Check and manage the company’s operations email inbox, forwarding or responding as needed.

- Call and follow up with clients on “dead files” and recent appointments.

- Perform data entry, including invoice creation and entry into company systems.

- Handle incoming/outgoing mail, postcards, and other client communications.

- Support office organization, including ordering supplies and maintaining an organized front desk.

- Assist with tax paperwork preparation and filing.

- Use Microsoft Office and other applications to prepare documents and correspondence.

- Keep the office tidy, including light cleaning tasks such as vacuuming.

- Collaborate with the team to improve office efficiency and workflow.

Requirements

- Previous office experience or clerical experience is preferred.

- Strong computer skills with proficiency in Microsoft Office Suite.

- Familiarity with multi-line phone systems and excellent phone etiquette.

- Bilingual candidates are encouraged to apply for enhanced communication with clients.

- Demonstrated organizational skills with the ability to manage multiple tasks effectively.

- Experience in customer service or administrative roles is a plus

- Typing skills with attention to detail for accurate data entry and document preparation.

- Strong time management abilities to prioritize tasks efficiently.

- Personal assistant experience is advantageous but not mandatory. If you are enthusiastic about starting your career in a dynamic environment where you can grow your skills while providing exceptional service, we encourage you to apply for this exciting opportunity as an Entry Level Receptionist.

Job Type: Part-time

Pay: $15.00 - $18.00 per hour

Expected hours: 10 – 30 per week

Benefits:

- Employee discount

- Flexible schedule

- Paid time off

Work Location: In person