Receptionist

Description:

AES Drilling Fluids is seeking a corporate Receptionist to be the “ambassador of first impressions” for our West Houston office. At AES Drilling Fluids we offer great benefits, competitive salary, paid overtime, opportunity for bonuses and a stable work environment with advancement opportunities. We seek local candidates that want to build a career and join our great culture!

This position is 100% onsite and requires exceptional customer service and professionalism, whether answering busy phones or dealing with guests. The Receptionist reports to the Office Administrator/Executive Assistant, and under limited supervision is also responsible for operating a multi-line telephone system and for completing a variety of administrative duties to support staff, when and as needed. Some overtime will be required.

Fantastic benefits!

- Affordable medical / dental / vision insurance

- Company paid life / disability insurance

- Vacation / sick pay / generous holidays

- Tuition assistance

- 401K (6% match)

- Many other benefits

WORK LOCATION: West Houston

RESPONSIBILITIES:

- Answer all incoming calls in an efficient and professional manner, directing calls to the appropriate department or employee.

- Welcome all customers in a friendly, professional and hospitable manner, determines nature of business, and announces visitors to appropriate personnel.

- Provide routine information about AES to callers and visitors, and assist with address, direction, or other general company information.

- Review and relay answering service messages to appropriate Company personnel.

- Maintain the visitor reception to ensure it is always neat and professional.

- Monitor visitor access and issues passes when required.

- Accept, sign for and announce packages, as they arrive.

- Assist AES employees with reservations of meetings and arranges for booking of AES conference rooms.

- Prepare memorandums, correspondence and other documents, and performs other clerical duties, when and as needed.

- Circulates an on-call schedule every Friday.

- Sort and route incoming mail and arrange for courier service and mail/Fed Ex/other shipments, when and as needed.

- Handles correspondence with AES’s building management as requested.

- Review, reconcile and process Fed Ex invoices for approval.

- Assist with restocking items and cleaning employee break room when needed.

- Acts as a backup to the Executive Administrative Assistant when and as needed.

- Performs all other duties as assigned by the Divisional Vice President & General Manager or requested by AES top management.

Requirements:

- Minimum of Two (2) years experience in handling multi-line telephone system is essential.

- Previous customer service or receptionist work experience in a corporate setting is preferred.

- Bilingual language abilities (English/Spanish) are a plus.

- Proficient in Microsoft Office and Outlook and internet research skills.

- Ability to pass a drug screen and background check.

- Ability to work occasional overtime hours.

AES Drilling Fluids is an equal opportunity employer. All persons shall have the opportunity to be considered for employment on the basis of their qualification for the job in question without regard to their race, color, religion, sex, national origin age, disability, military/veteran status, genetic characteristics or any other characteristic protected by applicable federal, state or local law.

AES Drilling Fluids regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.