Prop & Subcont Specialist

Overview:

Henkels & McCoy West works closely with clients from diverse markets to build enduring partnerships throughout the Western United States. Our team of seasoned professionals' designs, builds, manages, and maintains critical and sustainable infrastructure for the power, oil & gas pipeline, gas distribution, and communications industries. Building on a 100-year legacy of performance and service to utility, commercial, industrial, and government clients, H&M West brings together extensive knowledge and innovation to deliver infrastructure construction solutions that meet future energy needs today.

H&M West is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

Henkels & McCoy West is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. H&M West is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Position Overview:

The Proposal Subcontractor Specialist main function is to be the main contact between the Program and potential subcontractors. They ensure that subcontractor RFP processes comply with internal, customer, and regulatory requirements. Implements and directs documentation procedures in storing, updating, and distributing engineering documents, including blueprints, mechanical drawings, specifications sheets, etc. Ensure that documents are stored in the correct version.

H&M West’s Team in the Vancouver office has an active multi-billion-dollar program to execute a large number of projects over the next 10 years. To date, this Team has 40 transmission line and substation projects that are in various stages of design, with construction beginning on multiple projects in 2025 and 2026.

We are seeking a seasoned Proposal Subcontractor Specialist to serve as the primary liaison between our program teams and subcontractors. This role is responsible for managing subcontractor prequalification, crafting and distributing RFPs, coordinating bid events, and ensuring rigorous compliance with internal, client, and regulatory standards. In addition, you will support estimating by helping quantify subcontractor scopes and maintaining key documentation in our system.

Responsibilities:

- Lead annual subcontractor prequalification and requalification processes

- Develop, write, and issue RFPs to qualified subcontractors

- Manage bid events in Procore, Monday.com, or similar platforms

- Coordinate pre-bid meetings, site visits, and subcontractor communications

- Oversee and respond to subcontractor RFIs in a timely, professional manner

- Facilitate bid-day activities and ensure submissions are compliant and complete

- Organize and drive internal and external proposal reviews and scoring

- Train subcontractors on bid management software

- Collaborate with estimating staff to define subcontracted scopes, quantify work, and validate pricing

- Bridge communication between estimating, proposal, and supply chain teams to align on scope and assumptions

- Onboard new subcontractors into our bid systems

- Maintain version-controlled engineering documentation (drawings, specification sheets, blueprints, etc.)

- Prepare subcontractor proposal packages for client submission

- Support scoring processes and proposal documentation assembly

- Perform data entry in B2W to support estimating needs

Skills Necessary

- Strong attention to detail

- Strong communication skills and patience in working with multiple personality types and skill sets

- Strong problem-solving skills

- Highly organized

- Ability to juggle multiple projects and multiple deadlines at once

- Ability to work with many personality types and skill levels

- Procore experience a plus, but not necessary.

- If no Procore, B2W, or Monday.com experience, willingness to learn a new platform.

Qualifications:

- Bachelor’s degree in Business, Construction Management, Engineering, or related field (or equivalent experience)

- 4+ years of relevant experience (proposal administration, subcontractor coordination, estimating support, or project controls)

- Strong understanding of RFP processes, bid management, and subcontractor selection

- Experience with Procore, Monday.com, or similar PM tools

- Excellent written and verbal communication skills

- Highly organized, with demonstrated ability to manage multiple priorities under tight deadlines

- Ability to exercise discretion, independent judgment, and manage confidential information

Salary Range:$90k to $137,500k

Benefits:

Full-time employees are eligible to participate in our benefit plan which includes the following:

- 401(k) Plan

- Employee Stock Purchase Plan

- Health, Dental, & Vision Insurance

- Voluntary Life Insurance

- Voluntary Short Term & Long-Term Disability

- Paid time off

Henkels & McCoy West LLC. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.