Project Manager Assistant

Core Laboratories is the Reservoir Optimization Company™

Core Laboratories Inc. is a leading provider of proprietary and patented reservoir description and production enhancement services and products used to optimize petroleum reservoir performance. The Company has over 70 offices in more than 50 countries and is located in every major oil-producing province in the world. We are well-positioned to serve the growing needs of the energy transition while continuing to fulfill the demand for reliable and affordable energy sources like crude oil and natural gas. Our services, products, expertise, and innovations will continue to be essential as our clients meet the growing demand for energy globally. For more information, visit https://www.corelab.com

At Core Lab, our values matter: Safety, Honesty and Integrity, Customer Focus, Building Trust, and Employee Development. We regard our employees as our greatest asset. We believe that identifying, attracting, developing, and retaining talent are significant actions because our people are so important.

The Project Management Assistant supports the efficient operation of the department by assisting Project Managers with clerical and administrative tasks and managing sample movement. This role involves identifying and resolving straightforward issues independently, using established procedures.

DUTIES & RESPONSIBILITIES

- Generate project job numbers, enter sample information into the internal LIMS system, and create and maintain working files on the network.

- Package, label, and manage all project-related samples.

- Works closely with the warehouse and project management teams to ensure accurate documentation, proper packaging, and efficient movement of both active and storage samples.

- Collaborate closely with internal teams, including laboratory technicians, managers, and supporting staff, to foster effective communication and streamline project coordination and execution.

- Assist Project Managers in creating basic Gantt charts, workflows, and update project status in internal systems.

- Compile and format all relevant information for entry into the final report.

- Submit work orders to laboratories, track sample receipt and processing status, and address any related issues proactively.

- Maintain and organize project management files, records, and databases.

- Adhere to all Health, Safety, and Environment (HSE) policies, procedures, regulations, and best practices.

- Other duties as required.

QUALIFICATIONS

- High school diploma or equivalent is required.

- At least 3 years of administrative experience in a related role.

- Proficiency in administrative software (Microsoft Word, Excel, PowerPoint, SharePoint, Outlook).

- Valid driver’s license and a good driving record.

KNOWLEDGE, SKILLS & ATTRIBUTES

- Adaptable, proactive, and capable of handling multiple projects simultaneously.

- Detail-oriented with excellent documentation and reporting abilities.

- Basic knowledge of core analysis terminology and laboratory workflows.

- Demonstrates a high level of dedication.

- Ability to perform under strict deadlines.

- Commitment to maintaining a safe working environment.

- Thorough understanding and adherence to HSE policies and regulations.

- Strong communication, presentation, and interpersonal skills.

- Ability to work independently and collaboratively in a fast-paced and dynamic environment.

- Proficient in Microsoft Office applications.

- Proficiency in basic mathematical concepts, including addition, subtraction, multiplication, and division using whole numbers, fractions, and decimals.

- Strong problem-solving skills and the ability to adapt to changing priorities.

COMPETENCIES

- Execution Excellence: deliver impact through practical problem-solving, finding practical solutions to navigate and overcome obstacles; engagement with stakeholders, achieving shared goals using effective interpersonal skills; and purposeful execution, implements actionable and adaptive plans to achieve results.

- People Advocacy: build human-centric organizational cultures that promote performance, productivity and wellbeing, navigating change, and holding the organization to ethical standards, ensuring ethical conduct and compliance, and mitigating people risks.

- Digital Agility: utilize technology to enhance operational efficiency and prepare the organization to adopt digital practices.

- Leading Self: has a self-awareness of how actions are perceived and how to respond to feedback. Leading with empathy towards others and understanding the world from their point of view.

OTHER INFORMATION (US ONLY)

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- The employee may be asked to lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

- Manual dexterity and hand-eye coordination for typing and handling core samples.

- Comfortable wearing personal protective equipment (PPE) as required for safety purposes.

- Capable of standing, walking, bending, and sitting at a desk for extended periods while working on a computer.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- This position resides within a normal office working environment. While performing the duties of this job, the employee may be exposed to fumes or airborne particles. The employee may also be exposed to toxic or caustic chemicals in some work areas. The noise level in the work environment is usually moderate.

Core Laboratories, including all of its affiliated and related entities, is an equal opportunity employer and is committed to creating an inclusive environment for everyone. Employment decisions are made regardless of characteristics including, but not limited to, race, color, sex, sexual orientation, gender identity, national origin, age, disability, religion, genetic information, protected veteran or uniformed service member status, and any other characteristic protected under applicable law.