PIERCE POWERLINE CO, LLC

Project Management Administrator

Gary, IN

Full-time

$37,050-$67,162

About This Job

Job Summary: Pierce Powerline Co. is seeking a detail-oriented and proactive Project Management Coordinator to support project execution across transmission and distribution construction operations. This hybrid role blends project coordination, administrative support, document control, billing, and financial tracking to ensure seamless communication and project efficiency. Acting as a bridge between field operations, project management, accounting, and external stakeholders, this position plays a key role in maintaining organization, compliance, and progress.

Project Coordination & Administration:

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Support Project Managers with workflow management, documentation, and administrative processes.

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Track labor, equipment, and material usage from weekly field reports.

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Coordinate scheduling for site inspections, crew dispatch, and material deliveries.

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Organize and maintain accurate records including timesheets, daily reports, work orders, and project plans.

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Support onboarding and offboarding of job-site employees in line with project-specific requirements.

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Facilitate communication across field teams, office staff, subcontractors, suppliers, and clients.

Document Control & Reporting:

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Maintain document control processes to ensure timely sharing of files with stakeholders.

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Schedule and document project meetings, including taking minutes and distributing action items.

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Prepare, organize, and distribute project materials, progress updates, and compliance reports.

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Analyze project data to generate internal and client-facing progress reports.

Billing, Finance & Budget Monitoring:

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Prepare and submit client invoices based on project milestones, T&M logs, or progress.

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Enter billing data into Foundations or equivalent systems and track invoice approvals.

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Reconcile budgets, track expenses, and assist with monthly billings, subcontractor invoices, and supplier payments.

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Maintain AR aging reports and follow up with clients on outstanding payments.

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Support forecasting, risk assessments, and ensure adherence to financial guidelines.

Team & Stakeholder Support:

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Supervise project assistants or administrative staff as needed.

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Foster strong client and stakeholder relationships.

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Provide updates and collaborate on project presentations and status briefs.

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Motivate project teams and ensure alignment with goals and benchmarks.

Education & Experience Requirements:

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Associate’s Degree in Construction Management, Accounting, Business Administration, or related field required: Bachelor’s preferred

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1-3 years of experience in project coordination, administration, or construction-related roles.

Work Environment:

· Office-based role with regular coordination with field teams and occasional site visits.

· Fast-paced and mission-critical industry setting.

Compensation & Benefits:

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Competitive salary based on experience

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Health, dental, and vision insurance

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401(k) with company match

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Paid time off and holidays

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Company-provided cell phone and laptop

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Opportunities for advancement within a growing company

Job Type: Full-time

Pay: $37,050.00 - $67,162.00 per year

Benefits:

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401(k)

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401(k) matching

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Dental insurance

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Health insurance

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Paid time off

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Vision insurance

Schedule:

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8 hour shift

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Monday to Friday

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Weekends as needed

Education:

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Bachelor's (Required)

Ability to Commute:

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Gary, IN 46403 (Required)

Ability to Relocate:

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Gary, IN 46403: Relocate before starting work (Required)

Work Location: In person