V-Tech Solutions

Project Administrator

White Plains, NY

Contract

$58,240-$66,560

About This Job

Job Overview:

We are seeking a detail-oriented and proactive Project Administrator to support infrastructure projects by assisting with financial tracking, documentation, and general project coordination under the guidance of project engineers. This role requires strong administrative and organizational capabilities and the ability to manage multiple project elements in a dynamic environment.

Responsibilities:

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Prepare requests and supporting documentation for the initiation of new projects.

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Draft project plans, risk registers, justification memos, scopes of work, and award/change order memos as directed.

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Generate purchase requisition worksheets and collect accounting data to support contract creation.

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Attend project scheduling meetings and update cost tracking sheets in Excel and financial tracking systems.

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Forecast project budgets and resource requirements; ensure alignment with financial tracking tools.

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Process and track monthly invoices and prepare accruals when necessary.

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Review consultant reports, meeting minutes, and agendas for completeness and accuracy.

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Coordinate internal reviews of key project deliverables; maintain comment logs and follow up on resolutions.

Required Skills:

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Proficiency in Microsoft Word, including advanced formatting and cross-referencing.

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Advanced Excel skills, including use of SUMIFS, COUNTIFS, Pivot Tables, and chart creation.

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Strong written communication skills, particularly in technical correspondence.

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Ability to interpret and communicate engineering-related information clearly.

Preferred Skills:

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Experience using project/construction management software such as Procore or equivalent.

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Working knowledge of SAP and familiarity with purchase order systems.

Qualifications:

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Minimum of 1 year of experience in engineering, construction management, or project administration.

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Bachelor’s degree in civil or environmental engineering, construction management, business administration, or a related field.

Job Type: Contract

Pay: $28.00 - $32.00 per hour

Expected hours: 37.5 per week

Schedule:

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8 hour shift

Work Location: In person