Inlailawatash

Project Administrator

North Vancouver, BC

Full-time

About This Job

Type: Full-Time, Permanent

Reports to: Chief Business Officer - CBO

Department: Administration

Location: North Vancouver

About Us: Established by Tsleil-Waututh Nation, Inlailawatash is an innovative and growing First Nations owned company providing a range of natural and cultural resource services. Comprising Vegetation Management, Forestry, Ecosystem services, Fisheries, Archaeology, GIS, Fisheries and Indigenous Community Support. Inlailawatash prioritizes respect for Indigenous and environmental values throughout its business.

Visit www.inlailawatash.ca for more details.

Job Summary: The Project Administrator plays a key role in supporting the Leadership Team by managing administrative and coordination tasks that ensure smooth operations. This role is responsible for coordinating internal and client meetings, taking meeting minutes, coordinating project and planning documentation, tracking actions and task completion, supporting business and project improvement processes, preparation of client and staff presentations, supporting interested parties and internal communications, coordinating internal business and social events, and ensuring adherence to quality and compliance standards. The ideal candidate will thrive in a fast-paced, team-oriented environment, bringing exceptional organizational and administrative skills to our dynamic company.

Key Responsibilities:

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Schedule and coordinate internal business meetings and planning sessions

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Document and distribute minutes and actions and update planning documents

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Support project scheduling and assist in the tracking of milestones, deliverables, and timelines

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Develop and implement tools and processes for task planning and tracking of task completion

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Assist in the development and implementation of project management processes and templates

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Provide project coordination for specific company-wide projects and improvement initiatives

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Assist with the preparation of proposals, tenders, and client-facing documents

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Coordinate and maintain up-to-date project documentation, including contracts, change orders, permits, RFIs, meeting minutes, and drawings

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Monitor and report on project progress, creating weekly and monthly status summaries

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Support interested parties and internal communications - assist in the preparation of staff and client presentations, project summaries, website updates, and internal communications

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Support compliance by assisting with inspections, document control, and safety protocols

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Maintain digital and hard copy filing systems Develop and implement a company newsletter

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Organize company business and social events

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Support general administrative duties within the department as required

Qualifications and Skills:

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2+ years of experience in project administration, preferably in construction, environmental, or resource sectors

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Post-secondary education in business administration, project management, or a related discipline

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High proficiency with Microsoft Office Suite (Word, Excel, Powerpoint, Outlook, Teams, SharePoint)

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High proficiency with task management and collaboration platforms (e.g., ClickUp)

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Familiarity with project management software (e.g., MS Project, Smartsheet, or similar)

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Strong organizational and time management skills with attention to detail

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Excellent communication and interpersonal skills, both written and verbal

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Ability to handle sensitive information with discretion and professionalism

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Problem-solving mindset with a positive and proactive attitude

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Experience working in or with Indigenous organizations or communities is an asset

Working Conditions:

Physical

o Primarily desk-based role with extended periods of computer use

o Occasional lifting and movement of office or project files and supplies

o Periodic travel to project sites or partner offices may be required

Psychological

o Dynamic, deadline-driven office environment with multiple simultaneous projects

o Occasional interaction with external contractors, community members, and clients

o Sustained focus on detailed project tracking and documentation

o Must manage interruptions while maintaining high attention to detail

o Periods of high workload aligned with project phases and deadlines

Travel: Although this position is primarily office based, there may be a portion of time spent traveling.

Working Hours: 35-hour per week, overtime as required.

Expected Start Date: As soon as possible, willing to wait for the right candidate.

Compensation: $35-$40/h CAD; Plus, Extended Health Benefits & Pension Plan.

Apply by emailing your cover letter and resume to employment@inlailawatash.ca.

Please use subject line: Position - Last Name, First Name (e.g., Project Administrator – Riviera, Peter).

Cover letter is mandatory for this application

Applicants of Indigenous ancestry are strongly encouraged to apply.

We thank you for your interest in advance. Short-listed candidates will be contacted; others will be kept in our database for future consideration.

Job Types: Full-time, Permanent

Pay: $35.00-$40.00 per hour

Expected hours: 35 per week

Additional pay:

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Overtime pay

Flexible language requirement:

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French not required

Schedule:

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Monday to Friday

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Overtime

Application question(s):

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Where are you currently located?

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Are you legally authorized to work in Canada? Will you need company support to maintain legal authorization in the future?

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Do you have experience working with Indigenous people, groups, or companies?

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What interests you about this role, and how do your skills and experiences make you a good fit

Work Location: Hybrid remote in North Vancouver, BC V7H 2V6