Project Coordinator

Job Details

Project Coordinator to provide high level administrative support for a wide variety of utility construction projects within our Program Management team. This role is critical to the overall success of our various large scale construction projects Nationwide.

- Performs data entry of time and material from field crew timecards into proprietary system

- Creates quotes for incoming sales and outside sales representatives. Conversion of quotes to lost or work order status in CRM

- Responsible for CRM customer updates for sales activities. Accurate entry of quotations and customer information into CRM

- Prepares, verifies and directs invoices/bills from third party vendors

- Verifies that transactions comply with customer contracts and Peak Utilities Services Group and Subsidiaries policies and procedures

- Schedules multiple crews on a daily basis with department supervisors/superintendents

- Accurately assesses priorities, including making appropriate customer contacts, to optimize productivity of field employees

- Updates daily crew schedules with supervisors/superintendents and maintains timely communications with customer project management personnel

- Assembles and processes job packets, coordinates with permit technician, initiates work order creation, verifies the accuracy and maintains updates for MR’s (material requests) for individual projects

- Schedules locates, locate meets and municipal inspector meetings

- Maintains organized system of document retention

- Maintains updated job scheduling and completion records

- Responds to inquiries from internal departments regarding time reports, billing, unit and Time and Expense questions

- Supports the coordination of ancillary services, third party vendor rentals and repairs for individual job projects

- Coordinates and schedules the inspection and certification of tool and equipment inspection

- Maintains strong work ethic to ensure the required day’s work is complete

- Responsible for timely communication with customers and Peak Utilities Services Group and Subsidiaries staff

- Responsible for the collection and reporting of monthly metrics for the department

Success Factors

- Data entry using the computer / 10-Key

- Ability to maintain a high level of accuracy under time constraints

- Ability to maintain confidentiality concerning employee data

- Strong time management skills

- Strong interpersonal skills and solid team working abilities

- Sound work ethics

- Strong decision making and analytical thinking ability

- Working knowledge of Microsoft Office products

Experience And Education

- Construction Industry Experience is desirable

- Sales and/or phone handling experience desirable, but not required

- Prior crew coordination/scheduling experience desired

- An equivalent combination of education and experience may be substituted on a year to year basis

Additional Requirements/Licenses/Certifications

- Possession of, or ability to obtain, a valid State of Residence Driver’s License is required within two weeks of employment.

- Candidates must pass criminal and Motor Vehicle Record (MVR) background checks and pass a pre-employment drug screen.

Notes