Project Coordinator for Industrial, Residential and Commerical Projects

Position Summary

The Project Coordinator will play a critical role in supporting the successful delivery of industrial, residential, and commercial construction projects from initiation to completion. This role requires a detail-oriented, highly organized professional who can coordinate multiple workstreams, manage schedules, track budgets, and communicate effectively with internal teams, contractors, clients, and external stakeholders. The Project Coordinator ensures that projects are executed on time, within scope, and to the highest standards of quality, safety, and compliance.

Key Responsibilities

- Project Planning & Coordination

- Assist in preparing project schedules, budgets, and work plans.

- Coordinate meetings, track deliverables, and maintain detailed project documentation.

- Support the Project Manager in monitoring progress, identifying risks, and ensuring alignment with client objectives.

- Communication & Stakeholder Management

- Serve as a point of contact between clients, contractors, vendors, and the internal team.

- Prepare and distribute regular project status updates, reports, and meeting minutes.

- Maintain strong relationships with external partners to ensure smooth execution of project phases.

- Documentation & Compliance

- Ensure that all permits, approvals, and regulatory requirements are obtained and documented.

- Maintain accurate records of contracts, change orders, RFIs, submittals, and other project correspondence.

- Track compliance with safety and quality standards across all project sites.

- Financial & Administrative Support

- Monitor project expenses and support cost control initiatives.

- Assist with procurement of materials, vendor invoices, and payment tracking.

- Provide administrative support to Project Managers to ensure accurate reporting.

- On-Site Coordination

- Visit project sites to verify progress, collect data, and ensure adherence to plans.

- Coordinate delivery of materials, equipment, and services.

- Support in resolving day-to-day issues that may affect schedules, costs, or quality.

Qualifications & Skills

- Bachelor’s degree in Construction Management, Engineering, Architecture, Business, or related field (preferred).

- 2–4 years of experience in project coordination or project management support (industrial, residential, or commercial construction).

- Strong organizational, time management, and multitasking abilities.

- Excellent verbal and written communication skills.

- Proficiency in MS Office Suite, project management software (MS Project, Primavera, or similar), and document control systems.

- Understanding of construction methods, contracts, and industry best practices.

- Ability to work independently and collaboratively within a fast-paced environment.

- Strong problem-solving skills with a proactive, solution-driven mindset.

Key Attributes

- High attention to detail and accuracy.

- Strong work ethic with a commitment to deadlines.

- Professional presence and ability to engage confidently with stakeholders at all levels.

- Adaptability to manage multiple projects across industrial, residential, and commercial sectors.

Job Types: Full-time, Part-time, Contract, Permanent

Expected hours: 40 per week

Work Location: In person