Westower Communications Ltd

Project Coordinator

Headingley, MB

Full-time

About This Job

The Project Coordinator is required to perform an array of duties related to supporting Construction Managers and Project Managers and the administrative duties associated with project execution. These duties can include administering project documents, assisting the Project Manager or Construction Manager with coordinating and planning project activities, coordinating ECO requests, etc. This position requires full understanding and active participation in fulfilling the organization's mission. The employee is expected to demonstrate behavior consistent with the core values and support our strategic plan.

Core Competencies

Telecommunications Construction Knowledge

Communication

Teamwork

Quality Orientation

Time Management

Adaptability / Flexibility

Planning and Organizing

Problem-Solving

Results Focused

Accountability and Dependability

Leadership

Staff Management

Development and Continual Learning

Job Duties

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Assist in administrative and operational duties related to project startup, scheduling, planning, coordination, and close-out.

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Work with the Project and Construction Manager to prepare costing and proposal documents.

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Coordinate project billing and invoicing and maintain Cash Flow Schedule.

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Assist in logging all planned submissions, design documents, etc.

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Coordinate ECO requests.

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Review project scheduling, contract drawings, and site specifications/logistics.

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Working with the Project Manager, assist in the application process for all required permits, licenses, and approvals.

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Work with Subcontractors to ensure awareness of project expectations, requirements, budget, scope, etc. Maintaining regular communication and quick answers to questions.

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Negotiate and resolve any concerns with Subcontractor quotations, work, scheduling, etc.

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Assist the Project Manager and Safety Department in collecting and overseeing safety documentation for WesTower employees and subcontractors, ensuring all team members have the required training.

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Review the baseline schedule and work to maintain and update the project schedule accordingly.

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Assist the Project Manager with creating recovery and mitigation plans.

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Develop a schedule for submissions, delivery, installation, and inspection, ensuring coordination with the project schedule.

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Identify potential project conflicts and discrepancies and proactively work toward a resolution.

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Ensure proper communication is maintained throughout the project team.

Participate in project close-out duties.

Requirements

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High School Diploma, G.E.D. or equivalent.

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Post-secondary education (preferred).

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Minimum five years of experience in an administrative role (preferred).

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Minimum three years of experience in the telecommunications construction industry (preferred).

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Ability to set priorities and manage work demands.

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Ability to plan (strategic and short-term) and organize effectively.

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Ability to communicate effectively in writing and verbally.

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Ability to work effectively alone and in a team.

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Ability to remain calm and poised in urgent situations.

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Demonstrates competence in communication, professionalism, organizational and analytical skills, technical skills, and knowledge in performing duties and responsibilities.

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Believe in the benefits of a strong Health and Safety culture and contribute to its success.

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Develop and maintain effective relationships with administrative staff and the public.

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Skill in exercising initiative, judgment, problem-solving, and decision-making.

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Skill in analysis, comprehensive reports development, and complex data interpretation.

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Strong working knowledge of government regulations and compliance requirements.

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Proficiency in using computer systems and applications, including Microsoft Office Suite.

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Conducts and presents self professionally.

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Respect the beliefs, culture, and ethnic heritage of others.

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Adheres to the organization's security and confidentiality policies.

Work Conditions

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Primarily office setting, with the occasional requirement for onsite visits.

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Manual dexterity is required to use desktop computers and peripherals.

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Interacts with upper and middle management, employees, subcontractors, and clients.

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Repetitive work.

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Overtime, as required.

Project Coordinator

About This Job

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