ADB Companies, LLC

Project Coordinator

Hamilton, OH

Full-time

About This Job

To be a team member at ADB Companies, or as we call it, part of the A-Team, you must be ALL IN to support the company’s mission, vision, and values.

OUR MISSION: We are a customer-centric partner providing innovative solutions. The safety, well-being, and career growth of our team members are the benchmarks of our success.

POSITION TITLE: Project Coordinator

CLASSIFICATION: Non-Exempt

Position Overview

ADB is a Nationwide full turnkey provider of technology infrastructure solutions including Wireline, Wireless, Technology, P&I and Engineering. Our customer centric approach has ensured long term relationships with commercial clients, service providers, local, state, and federal government organizations. We recognize our team members as our greatest asset ensuring that their safety, well-being, and career growth are always our number one priority. Our ALL IN culture includes a focus on Safety, Wellness, Learning, Diversity and Inclusion, and giving back to our Communities.

ADB is seeking a Project Coordinator to perform critical administrative functions within the Project Controls group. The Project Controls team provides administrative support on various functions of the Project Management lifecycle including billing, permitting, close out and production tracking. This position will provide general administrative support ensuring quality, efficiency and standardization. The ideal candidate will have previous administrative knowledge and experience, possess a high level of attention to detail with a strong work ethic and ALL IN attitude to achieve results.

Roles And Responsibilities

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Provides administrative support within the Project Controls team, including but not limited to, reporting, billing, project closeout, purchase orders, permitting, etc.

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Performs project intake and closeout administrative tasks including but not limited to; job creation, PO booking, job folder/site ready documents, etc.

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Coordinates site readiness requirements including; permitting, street sheets, safety/traffic control, locates, etc.

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Generates work orders and/or dispatching forms for internal crews and partners in partnership with the construction Project Manager

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Creates and manages detailed production trackers for both internal and external crews; flags risks found proactively

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Create and compile project documents and files per customer requirements

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Introduction to project billing when requested; may perform invoicing and customer billing functions

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Collect, analyze, and report on various items within multiple customer systems

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Ability to review and understand construction drawings and specifications

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Knowledge of regulations driven by local and state municipalities (public safety, traffic control, right of ways, etc.)

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Highly interdependent with operations teams and leaders; provides regular reporting on various items

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Fully understands and adheres to department standards and processes

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Performs other position duties when requested

Success Factors

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A strong belief in ZERO- Being Safe 100% of the time is the expectation

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Alignment with company mission, vision, and values

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Strong work ethic with an ALL IN attitude

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Strong team player with the ability to adapt to diverse team members

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Ability to perform in a fast-paced work environment

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A high level of time management, accountability, and prioritization skills

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Self-motivated, goal- oriented, and driven to accomplish department goals

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Ability to be organized, problem solve, and be solution oriented

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Strong ability to influence desired outcomes by master relationship building

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Strong communication and collaboration skills

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Proficient with Microsoft Office (Word, Excel, PowerPoint)

Work Environment

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This position operates out of a temperature-controlled office environment

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This role routinely uses standard office equipment such as laptop computers, copy/fax, and smartphones

Experience And Education

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1+ year of general administrative experience within a construction environment preferred

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High School diploma or equivalent required

The starting pay for this position is $20 an hour and may vary based on the candidate's skills, experience, and qualifications.

ADB Companies, LLC is an equal opportunity employer. All candidates agree to complete a selection assessment and pre-employment drug screen.