Project Assistant

Job description:

Kinectrics takes pride in being consistently ranked as one of the best places to work in the energy and utility industry, where purpose and people mean as much as innovation and growth. That’s why we choose only the best and brightest to join us. To keep pace with the expanding energy and utility sector, Kinectrics has grown from a company of 300 to over 1,000 in only the last few years - and we aren’t looking to slow down. Join our diverse, supportive workplace for a rewarding career in the electricity industry.

Visit our website to learn more:  www.kinectrics.com

The Opportunity

Position: Project Assistant

Employment Type: Permanent

Location: 800 Kipling Avenue, Toronto, ON

Department: Inspection and Maintenance Systems (IMS)

Reports to: Section Manager-Major Projects

Hours per week: 37.5

Number Required: 2

What We Offer

At Kinectrics, employees are recognized for their knowledge, experience, and contributions while working in a highly technical and challenging environment. Kinectrics puts you in the driver’s seat of your own career, setting you up alongside industry experts who will help you develop the skills essential to your professional growth in a dynamic, entrepreneurial, and rewarding work culture.

- Purpose:

The work we do each day helps communities around the world. Find satisfaction in work that really matters, working alongside and as part of the best and brightest in the industry.

- Growth:

To keep pace with Canada’s expanding energy and utility sector, we are growing more each day, which means more opportunities for you. We encourage our employees to grow alongside our company thanks to a number of significant training and personal development opportunities.

- Innovation

: Our staff proudly develop innovations that push the industry forward.

- Diversity

: The company is dedicated to promoting diversity in its workforce, up to and including the senior management level. Our diversity committee ensures we stay up to date on leading trends and best practices, creating a desirable workspace for each and every one of our employees.

- Competitive Compensation

: We offer a competitive total compensation package unmatched by most industries throughout North America.

If you want to work for a purpose-driven company where you’ll see the real impact of your work, apply today.

We are seeking a detail-oriented and proactive Project Assistant to provide administrative and technical support to our Project Management team. The successful candidate will help manage project schedules, budgets, and documentation, ensuring that projects are delivered on time and within scope. This role requires strong organizational skills, proficiency in project management tools, and the ability to work both independently and collaboratively.

Accountabilities: How You Will Make an Impact

- Support Project Managers with project administration, including SAP project set up, cost review & reporting, and documentation.

- Assist in the preparation and delivery of proposals.

- Maintain and update project plans in SAP, including time amendments, quotations, and re-planning activities.

- Prepare financial summary reports and track project costs.

- Monitor and track purchase orders for subcontractor staff.

- Provide schedule updates and progress reports as requested by Project Managers.

- Assist Business Analysts with month-end activities and other requests.

- Identify and monitor project risks, supporting risk management activities.

- Maintain historical cost and schedule information for future project planning.

- Provide general departmental support, including office coordination, meeting organization, and expense entry.

- Record meeting minutes and distribute to stakeholders.

- Coordinate with project managers to track progress on critical path items, cost loading, and Earned Value Analysis (EVA).

- Support project scheduling activities, including managing logic ties, constraints, milestones, and codes.

What You Need to Succeed

- Proven proficiency with Microsoft Office Suite, including Word, Excel (macros, pivot tables), and PowerPoint.

- Experience with SAP (asset) and/or Primavera P6 or MS Project (asset).

- Completion of secondary school plus additional specialized training in business administration, or a university degree in a related field.

- 3 years related business administration experience or equivalent advanced education.

- Experience managing design and building projects is an asset.

- Knowledge of cost and scheduling analysis, estimating, and planning are assets.

- Strong written and verbal communication skills.

- Ability to prioritize and manage multiple tasks in a fast-paced environment.

- Demonstrated attention to detail, ensuring accurate, high-quality reports and documentation.

- Ability to work independently with minimal supervision.

- Professional attitude and a willingness to assist with a variety of tasks as needed.

- Ability to handle sensitive and confidential information with discretion

Kinectrics Inc is strongly committed to diversity, equity and inclusion (DE&I) and welcomes applications from all individuals. To learn more about our commitments please visit our diversity, equity and inclusion and indigenous relations pages.

As part of your application, you will be asked to complete a voluntary diversity survey. The collection of self-identification data is driven by our commitment to DE&I and ensures Kinectrics' continuous review and improvement of its programs. The information that you provide is strictly confidential and your responses will only be used for statistical purposes. Your responses do not affect your candidacy in any way.

Kinectrics welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.