Tohono O'odham Ki:Ki Association

Project Administrator

Sells, AZ

Full-time

$85,000-$105,000

About This Job

Position Title: Project Manager Administrator

Department: Development

Reports To: Chief Development Manager

Posted Rate of Pay: $85,000-$105,000, DOE

Exempt / Non-Exempt: Exempt

Full Time/Part Time: Full Time

To apply and view the full job description:

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https://tohonooodham.bamboohr.com/careers/63

This position offers a robust benefits package:

Paid Holidays (16); 100% Employer Paid Insurances for Employees: Health, Dental, Vision, Life, and Hospital Plan; 65% Employer Paid Insurance for Dependents: Health, Dental, Vision and Hospital Plan; 401k 100% Match up to 10% Salary plus 3% Discretionary Profit Sharing.

Summary:

The Project Manager Administrator will oversee and coordinate the activities of the Project Manager I, II, and III roles, ensuring efficient planning, execution, and closeout of housing construction projects. This position is responsible for administrative management across all project phases and will support project teams in maintaining timelines, budgets, documentation, reporting, and compliance with industry standards. The ideal candidate will possess strong leadership, organizational, and communication skills, combined with a deep understanding of construction project management.

Duties and Responsibilities

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Provide administrative oversight and support to Project Managers at all levels (I, II, III) for multiple concurrent housing construction projects.

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Develop and manage project schedules, tracking critical milestones and deliverables across the project portfolio.

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Assist in preparing project budgets and monitor financial performance, ensuring projects stay within approved budgets.

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Coordinate communication between internal project teams, contractors, vendors, and external stakeholders.

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Review and maintain all project documentation, including contracts, change orders, RFIs (Requests for Information), submittals, and project reports.

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Ensure compliance with organizational policies, safety regulations, and contractual requirements.

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Facilitate project meetings, prepare meeting agendas, take minutes, and ensure action items are followed up.

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Support procurement processes, including issuing purchase orders and maintaining vendor records.

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Monitor project risks and assist project managers in developing mitigation strategies.

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Provide regular updates and reporting to senior leadership regarding project statuses, issues, and risks.

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Develop and implement best practices and standardized processes for project management activities.

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Serve as a mentor and administrative resource for Project Managers, fostering professional development and continuous improvement.

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Other related duties as assigned.

Supervisory Responsibilities:

Oversee the Project Managers (I, II, III)

Competency:

To perform the job successfully, an individual should demonstrate the following competencies:

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Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.

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Design - Uses feedback to modify designs; Demonstrates attention to detail.

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Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

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Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.

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Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

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Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.

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Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

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Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback.

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Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

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Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.

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Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

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Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

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Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

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Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

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Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

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Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

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Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Preferred Qualifications:

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PMP (Project Management Professional) or CAPM (Certified Associate in Project Management) certification.

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OSHA 30 Certification in Construction Safety.

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Experience working with affordable housing or tribal housing projects is a plus.

Education and/or Experience:

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Bachelor’s degree in Construction Management, Business Administration, Architecture, Engineering, or related field. Equivalent work experience may be considered.

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7+ years of experience in housing construction project management.

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The equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

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Advance knowledge of construction principles, techniques, and best practices.

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Experience working in residential or housing construction is highly desirable.

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Proven track record of successfully managing large and complex construction projects.

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Exceptional project management skills, including budgeting, scheduling, and risk management.

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Strong leadership abilities and the capacity to manage multiple project teams.

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Excellent problem solving and decision-making skills.

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Outstanding communication and negotiation skills.

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Proficiency in project management software and tools (e.g., MS Project, Procore, or similar).

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Ability to mentor and develop junior project members and team members.

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Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

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Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Must have a proficiency in the development of independent cost estimates.

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Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Must be comfortable and competent at negotiating scope changes in heavy construction. Must be critical path construction scheduling and analysis proficient.

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Computer Skills: To perform this job successfully, an individual should have knowledge of Design software; Development software; Project Management software; Spreadsheet software and Word Processing software.

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Certificates, Licenses, Registrations: Project Management Certificate; Valid Arizona's Drivers License; No DUI’s in past 3 years; No felony convictions in past 10 years

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to talk or hear. The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

This position requires occasional visits to active construction sites, which may involve exposure to outdoor weather conditions, rough terrain, and construction-related hazards. The primary work location will be in a professional office setting.

Indian Preference

Preference in filling vacancies is given to qualified Indian applicants in accordance with Section 703(i) of Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. §2000e-2(i) (1982) and Tohono O’odham Nation Ordinance 01-85, Section 3, provided the applicant has submitted acceptable proof of Indian preference for employment.

Job Type: Full-time

Pay: $85,000.00 - $105,000.00 per year

Benefits:

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401(k)

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401(k) matching

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Dental insurance

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Employee assistance program

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Health insurance

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Health savings account

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Life insurance

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Paid time off

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Parental leave

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Retirement plan

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Vision insurance

Schedule:

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Monday to Friday

Work Location: Hybrid remote in Sells, AZ 85634