Project Administrator (Manufacturing)

Description

The Project Administrator will provide administrative and operational support to Project Managers to ensure their smooth and efficient project implementation. Throughout the project lifecycle, the Project Administrator will be responsible for the day-to-day administration of multiple projects and facilitate communication and coordination of project activities. Administrators will maintain accurate information and project status in the ERP and other management systems, and will report project progress, issues, and concerns to the Project Managers. The Project Administrator will report directly to the Account Project Manager.

Minimum Qualifications • Bachelor’s Degree preferred• 1-3 years of experience in a project management, project administration or project coordination role• Familiarity with Enterprise Resource Planning (ERP) software• Knowledge of project management, project accounting and controls, budgets and billing cycles• Working knowledge of contracts, change orders, invoicing, project work scopes, purchase orders • Exposure to EPC/engineering, construction, installation processes is preferred• Energy industry knowledge and experience is a plus• Project Management Institute PMP certification a plus but not required

Knowledge, Skills and Abilities • Excellent verbal and written communication skills, with ability to clearly convey information and ideas• Ability to handle multiple tasks and meet deadlines, while maintaining focus on detailed issues in a dynamic fast-paced environment• Careful attention to detail, organized, analytical and flexible to adapt to changes and new information• Ability to understand project needs and challenges, and apply creative and logical approach to help identify solutions• Ability to receive and understand direction, ask questions when appropriate, ability to work independently, prioritize workflow and deadlines, and manage time to work efficiently and with a sense of urgency• Ability to balance persistence with diplomacy to get things done, follow through on tasks and drive issues to resolution• Strong interpersonal skills with ability to collaborate and work effectively with others and build relationships to achieve best possible solutions• Customer orientation and excellent customer service skills• Must be punctual, professional, and dedicated to maintaining high quality standards• Initiative in seeking opportunities to broaden knowledge, learn new skills and grow• Must be legally authorized to work in the United States without the need of employer sponsorship, now or anytime in the future

Essential Functions

• Conduct weekly project management discussion with project manager to anticipate and resolve issues and keep project on track• Facilitate weekly project status meetings with project managers by providing a detailed project plan as well as a high-level status dashboard, agenda, project status report, issues log; take meeting minutes and distribute to appropriate personnel• Create, maintain, and track project plans and schedules on behalf of project managers using various systems to ensure project deadlines are met, and manage issues to resolution• Keep progress, cost, and schedule information up-to-date for each project through timely and accurate data entry to ensure solid reporting in the ERP system and various systems as required• Manage business expense reporting for project managers according to company policy, and ensure timely and accurate project expenses are recorded weekly• Provide responsive support to Project Manager email and phone requests, and engage with cross-functional teams to facilitate communication and coordination across the organization• Serve as the point of contact in the corporate office representing project managers and relay information efficiently to and from the project manager• Coordinate activities with various organizations including Accounting, Procurement, Manufacturing, Engineering, external vendors, project teams, and support project financial controls• Assist with the development and optimization of internal operating policies, standards and procedures

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to assign or reassign duties and responsibilities at any time, based on business needs.

Work EnvironmentExposure to sitting for extended periods.

PowerSecure is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law. This position is not open to third party agencies.

About Us:PowerSecure, a Southern Company subsidiary, is a leading provider of innovative energy solutions to electric utilities and their industrial, institutional, and commercial customers.

Join Our Power Team!

We invest in high-value and cost-effective benefits for our employees. Our benefits package includes:

• Medical, dental, vision and life insurance coverage• Competitive pay and a matching 401 (k) plan• Vacation, Company Holidays, Paid Time Off (PTO- personal and sick days)• Flexible spending accounts/Health savings account• Wellness Incentive Programs• Employee Referral Program• Tuition Reimbursement

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.Operating Company: PowerSecure