Plant Administrator

Joining IHI Power Services Corporation (IPSC) means you’ll be joining a team in which employees are recognized as the backbone of the company. We offer a competitive benefits package that includes a 401K and provides a range of benefit options covering your wellness needs.

At IHI, Diversity, Respect, and Inclusion are not simply initiatives, they are a commitment from the entire organization, treating everyone with respect, valuing people’s differences, and empowering everyone to have a voice.

IPSC provides operations, maintenance, management, and power support services to the US Power Generation Industry across the United States. Our team is comprised of experts from diverse backgrounds of technical fields, including power operations, engineering, asset management, as well as finance, human resources, administration, safety and environmental. With this diverse background coupled with extensive years of employee experience, IPS C provides exceptional operations, maintenance, management, and development expertise to a variety of power assets.

Job Description

IHI Power Services Corp. (IPSC) has a career opportunity for a Plant Administrator at Pacific Ultrapower Chinese Station located in Jamestown, CA. The hourly pay rate range for this position is $30.67 - $37.18, based on experience.

Job Functions (May be in any combination)

Human Resources:

- Assists in the development of administrative procedures to ensure consistent and safe operations.

- Coordinate and complete all New Employee Orientation

- Act as the onsite contact for Human Resources matters concerning employee benefits.

- Support Corporate Human Resources as assigned

- Annually Verify Drivers License Validity for all employees.

- Accounting, Purchasing, and Invoicing:

- Works closely with Management and O&M – Systems Technician to develop commercial lines of credit so the Company can purchase on a net 30 (or based on owner and leadership team needs) day credit basis.

- Input invoices, receivables and budgets into QuickBooks.

- Cut checks for invoices due on a weekly basis.

- Codes invoice documents to the appropriate charge number and center to affect accurate cost tracking.

- Review all invoices for appropriate documentation and approval prior to payment for various entities.

- Prepare accurate monthly reports assigned to complete the monthly report, and other business reports as assigned. Input and maintain the fuel analysis spreadsheet or database.

- Compiles and prints various purchasing reports as needed.

- Prioritize invoices according to payment terms.

- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

- Acts as the point of contact for managing customer AP concerns.

- Daily data entry and bi-monthly invoicing of fuel, limestone, and ash receipts.

- Input and maintain the fuel analysis spreadsheet or database.

- Plant Checking - Accurately maintain and reconcile the Checking accounts, including proper check requests, receipts and submission for reimbursement

- Monthly Accruals, 1099 Maintenance, and Assist in month end closing

- Assist with other projects as needed and Keep confidential information

Accounts Payable:

- Accurately process and verify invoices for payment.

- Close purchase orders or change status as appropriate through the Mainsaver program when invoice is paid.

- Maintain copies of all invoice documentation in plant files and on server.

- Reconcile vendor statements, research and resolve payment and discrepancies and disputes.

Purchase Orders:

- Ensure accuracy of purchase orders, correct signatures, DOFA signature levels, purchase orders, etc. Copy and distribute to proper parties.

- Check purchase orders and contracts prior to signatures to ensure approved purchase order amounts are not exceeded without change orders.

- Create and Manage Contract Purchase Orders within Mainsaver.

General Office Duties:

- Greet visitors and represents the facilities in a professional manner. Control access to the inner office area.

- Handle phone calls and mail distribution in a timely, professional, and dependable manner. Manage the IP phone system, update outgoing messages, and provide user training as required.

- Maintain files with established filing systems and document retention procedures. Archive and discard files as assigned.

- Make travel arrangements and complete travel expense forms for leadership team.

- Schedule meetings and conference rooms. Sets up equipment and arranges for catering services. Arrange meeting place teleconferences as assigned.

- Copy and compile materials for business meetings, training sessions, etc.

- Order office and kitchen supplies and ensure that sufficient inventory is available in an organized manner.

- Prepare accurate monthly reports and other business reports as assigned.

- Maintain Certificate of Insurance on all Vendors that come on site.

- Perform other duties as assigned

Education and Experience - an equivalent combination of education, training and experience will be considered.

- 4+ years of Accounts Payable experience.

- High School diploma required, college courses in accounting preferred

Knowledge, Skills and Abilities - which may be representative, but not all-inclusive of those commonly associated with this position.

- Must have a strong work ethic

- Must possess intermediate level of computer literacy utilizing the Microsoft Office Suite.

- Must be able to perform the physical demands of the job.

- Proficient in Microsoft Word, Outlook and Excel, and QuickBooks.

- Must be well organized and a self-starter

- Detail oriented, professional attitude, reliable.

- Possess strong organizational and time management skills.

- Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.

- Ability to communicate effectively verbally and in writing

- Ability to interact with employees and vendors in a professional manner.

- Responsible for all the plants administrative needs including, but not limited to the following: Filing, Typing, Human Resources, Testing, Accounts Payable and all other duties as assigned.

- Work as a team. Must be able to pool our knowledge and energy to work in tandem to completely understand and productively respond to all the business challenges.

- Knowledge of Mainsaver is a plus.

Work Environment - environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

- This job operates in a clerical, office setting

- This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

- Requires working 8-hour shifts.

- This is a largely sedentary role; however, some filing is required, this would require the ability to lift files, open filing cabinets and bend or stand on a step stool as necessary.

- All employees will participate in the Fitness for Duty Program. This program includes a post offer drug screening.

Physical Abilities - commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

- Must be able to work on feet for extensive periods, requiring stair and ladder climbing, and routinely lifting 25 pounds.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.

IHI Power Services, Corp., (IPSC), is an Equal Opportunity Employer committed to creating a diverse, inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, marital status, age, sex, or any other status protected by applicable law.

IHI Power Careers @ Job Search - Career Portal (dayforcehcm.com)