Operations Manager

Ella Lee Homes

Operations manager

Pay:

Paid off:

o 6 chosen holidays

o 12 days per year

o 3 sick days

Shift and schedule:

•

Monday to Friday

Requirements each workday:

Overview:

Provides critical administrative support for the Company’s construction projects by

managing documentation, contracts, takeoffs, subcontractors files, purchasing, and

communication in accordance with company policies and procedures. This role ensures

the smooth and efficient execution of construction projects from start to finish.Minimum Requirements:

deadlines are met

•

Organization skills

paced environment

Preferred Requirements:

and Microsoft Word

Responsibilities:

1.Administrative

o Subcontractors / vendors Management and Audit –

§ Obtain and track subcontractors insurance, W-9 forms, lien

releases, licenses, new subcontracts setup files via DocuSign, and

other necessary documentation from vendors and contractors,

ensuring compliance with relevant codes and regulatory agencies.

(subs / vendors)

o Develop and distribute communication memos, schedule appointments,

and provide information to internal and external personals, including

customers and vendors.

o Print and log office information and updates for projects

o obtain signatures (subs / clients) on any files needed

o Email Weekley projects updates to the clients

o Update company information or renew as needed (license, address, TPT,

etc.)

o office supply’s orders

o Maintain and update Dust control log

o Warranty management and scheduling

o Submit homes for structural warranty through the insurance hub

o Projects folders Audit to make sure we got all the files needed

o Prepare and print info for weekly company meetings

o Maintain accurate documentation of all construction activities, including

change orders, and RFIs. In jobsites folder and Buildertrend

o help project manager maintain update physical jobsite folder - sub as: All

inspections / Permits / Reports / To dos / Specs (fixtures / appliances /

fireplace etc.) / Windows / Doors R.O

o Schedule and update Construction meetings.

o Prepare and submit project closeout documentation.

o Confirm inspections were called with the project manager / city

2.Set up new projects as they approved.

o Send job information / plans / design package to chosen subs and

confirm they receive it

o Set up, maintain, and audit project in cloud and filing system

o Meet with homeowner and contractor / project manager to go over plans

and design to make sure to log any updates.

o Redline plans and design package per updates / changes / specs / scopes

/ details etc.

o Send project manager any changes that had been made with the owner

o Create physical job site folder for new folder including all the items

showing in the “new folder table of content template”

o Confirm lot conditions and utilities (note provider such as aps, srp, swgas

etc )

o Submit utilities applications and follow-ups (connection / disconnect) and

schedule

3.Purchasing and billing

o Create and update bid packages from vendors

o Collect all invoices Weekley from all vendors and send to PM for payment

approvals

o Cete bills / change orders and Update Purchase orders in the system

(owner and subs to approve po and co)

o Create draw requests / invoices to clients / lenders and send to clients

o takeoffs (we are using square takeoffs)

o Confirm materials selections (SKU codes), and log owner’s approvals

o Generate purchasing and delivery dates reports and project status,

providing management with regular updates.

o ON-SITE - Jobsite materials deliveries count and confirmations (tiles,

fixtures etc.)

o (purchasing items examples - Tiles, Slabs, Floorings (wood / carpets ),

Cabinets, Light fixtures (including rough for specific lights), Plumbing

fixtures (including rough ins), Windows, Doors and hardware,

Baseboards, Front door, Home depot materials (floor covering, brackets

etc.)

4.Buildertrend management

o Update all relevant documents to Buildertrend

o Upload all relevant photos to Buildertrend

o Bids / PO / Bills / CO / Invoices / Draws

o job info update

o updating schedule at company meetings and log notes in system

o update schedule based project manager (for example material drop offs)

o follow up on to-does and schedule items that were completed, and if not

remind project manager to complete them

o subcontracts certs

Please note this job description is not designed to contain a comprehensive listing of

activities, duties, or responsibilities that are required of the employee for this job. Duties,

responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $78,846.00 - $90,000.00 per year

Benefits:

•

Paid time off

Schedule:

Application Question(s):

Ability to Commute:

Work Location: In person