Operations Clerk (HI)

Job Description:

The Operations Clerk is responsible for creating, dispatching, and tracking all purchases of materials, parts, or supplies, including those for fleet vehicles; creating specific and non-specific work orders; processing and tracking change orders; preparing and maintaining files, reports, and logs; performing various administrative duties including shipping/receiving mail or packages and submitting requests for checks or payments; responds to and resolves inquiries from customers, vendors, and contractors. This position is located on the Big Island, Hawaii.

Essential Job Functions:

- Responsible for tracking, monitoring and updating Capital budget schedule, creating specific and non-specific work orders and assisting accounting on closing work orders Also, responsible for generating reports regarding capital budget

- Prepares daily and/or end of month reports for manager review, including but not limited to daily and/or end of month reports for items such as district production report, mileage reporting, well levels, sand test, and Field order reporting

- Respond to and resolve inquiries from contractors, including updating vendor insurance documentation

- Initiates, updates, and complete specific and nonspecific Power Plant projects; perform accounting functions related to all aspects of Operations capital projects including monitor and research expenses

- Performs administrative duties as needed such as create and update Operations forms, filing, receive radio calls from field, purchase and restock break room/lounge supplies. May require operation of company vehicle.

- Monitor inventory and place orders for operations/departmentally supplies

- Receive Hawaii One Call (USA One) requests from field and contact Underground Service Alert

- Performs work safely by adhering to Cal Water Safety programs and policies as well as reporting hazards and unsafe conditions

- Coordinates, creates, and dispatches all purchase orders for materials, parts, or supplies

- Maintains and tracks all fleet vehicle purchases including parts, fuel receipts, renewals, transfers, and vehicle retirements

- Designs and maintains various record-keeping systems; independently completes special projects and assignments

- Researches and processes invoices, purchase orders, and expense reports; monitors budget and creates specific reports

- Responds to and resolves inquiries from customers, vendors, and contractors

- Complies with Sarbanes-Oxley (SOX) requirements

- Coordinates delivery and pickup of materials or orders, ships/receives packages or mail, and organizes/tracks existing inventory

- Participates in and supports the Company’s Continuous Improvement program and projects

- Performs work on-site in the assigned office location

- Perform other duties as assigned to fulfill business operational needs and objectives

- Attend meetings and training as requested by Hawaii Water Service Company/California Water Service Company

MINIMUM QUALIFICATIONS

- High School diploma or possession of a GED

- Ability to communicate clearly and concisely both verbally and in writing

- Ability to perform basic math functions to calculate figures, reconcile invoices, and track expenses

- Ability to respond to common inquiries or complaints from customers

- Proficient in the use of Microsoft Office Applications

- Valid Hawaii Driver’s license and good driving record required

- Basic accounting knowledge a plus

Salary Range: $23.85 - $42.40

Deadline to submit resume is Tuesday, December 16, 2025.

The Equal Opportunity Policy of the Company is based upon the philosophy that all people should be treated fairly and with dignity. California Water Service, Hawaii Water Service, New Mexico Water Service and Washington Water Service do not discriminate against any applicant or employee because of race, color, religion, sex, national origin, or any other protected class. The Company makes all employment decisions in a non-discriminatory manner. EOE, VET, DISABILITIES.