Office Coordinator

Colonial Group, Inc. is a multigenerational, family-owned parent company overseeing a diverse portfolio of subsidiaries. Through our strategic infrastructure, logistics expertise, and a broad range of products and services, we create significant value for our customers while driving innovation and operational excellence.

The Environmental, Health and Safety (EHS) Office Coordinator will perform administrative and coordination functions in the Corporate EHS Department involving extensive state and federal agencies and regulations.

The EHS Office Coordinator is an enthusiastic and courteous individual, with an eagerness to provide customer service. The person in this role facilitates the internal operations of the EHS department with a visionary and proactive approach.

JOB EXPECTATIONS/DUTIES

- Manage reception area, phone routing, and incoming/outgoing mail.

- Maintain physical and digital filing systems; oversee document control.

- Handle office supplies, equipment, and event coordination.

- Create and manage ID badges, car decals, and access control database.

- Process invoices and support general administrative tasks.

- Assist with project support, including document prep and data entry.

- Manage multiple databases and compile EHS-related reports (e.g., KPIs, EtQ incident reports, OSHA logs, Loss Run, Worke’s Comp Return to Work).

- Catalog training materials and maintain document archives.

QUALIFICATIONS/REQUIREMENTS

- HS Diploma/GED is required.

- Two years of experience as an Office Manager or Legal administrative assistant is strongly preferred.

- Three years of experience in the Safety, Environmental or Regulatory type industry is preferred.

- Business level math, verbal, and written communication skills are required.

- Must be proficient in the use of Microsoft Office Products (Word, Excel, Access, and PowerPoint) and Adobe Acrobat.

- The ability to drive to other local company worksite locations is required.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, and may occasionally lift and/or move up to 20 pounds.

Eligibility Requirements: Hiring is contingent upon eligibility to work in the United States.

Colonial Group, Inc. is committed to creating an environment that values and supports diversity and inclusiveness across our organizations. We encourage applications from qualified individuals who will help us achieve this mission. Colonial Group, Inc. prohibits discrimination of and will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.