Office Manager / HR Coordinator

Exciting opportunity to join our new team at AMG Chrome US LLC in New Castle. Due to expansion plans in a new production facility producing Chromium metal, we are looking to recruit an experienced a dynamic and detail-oriented Office Manager & HR Coordinator to oversee administrative operations while supporting human resources functions. This hybrid role ensures the smooth running of the office and provides essential HR support, including recruitment coordination, payroll processing, and general employment-related assistance.

What we offer: we value our people and offer a safety first environmental with a competitive salary and generous benefits package.

General Administrative / Office Management Support

- Oversee daily office operations and carry out administration office duties and general administration tasks, including procurement duties, data entry, filing, telephone calls and messages.

- Collecting, consolidating and preparation of reports and presentations including regular weekly and monthly internal reporting.

- Manage incoming/outgoing mail, courier services, and maintain organized records of correspondence.

- Greet and direct visitors, maintaining a professional and welcoming front office environment.

- Monitor and manage office and kitchen supplies; place orders to maintain optimal stock levels.

- When necessary, take minutes at meetings and distribute as required.

- Serve as the primary contact for internal and external communication, routing messages and inquiries appropriately.

- Coordinate maintenance and servicing of office equipment with vendors as needed.

Human Resources Responsibilities

- Recruitment Support: Assist with coordinating job adverts, shortlisting, interviews and communicating with candidates throughout the recruitment process.

- Employee Onboarding/Offboarding: Facilitate new hire orientation, manage required paperwork, and ensure proper exit procedures are followed.

- Payroll Coordination: Prepare and process biweekly payroll (hourly and salaried), review and ensure accuracy of timesheets, supply payroll reports, collaborate with payroll providers to ensure timely and accurate processing of employee pay, handle payroll-related inquiries, and maintain records.

- Employment Compliance & Advice: Serve as a resource for basic HR policy guidance, helping employees understand benefits, leave policies, and general HR-related questions.

- Records Management: Maintain employee files in compliance with legal requirements and company policies.

- HR Project Assistance: Support ad hoc HR initiatives such as employee engagement activities, policy reviews, and internal communications.

- Note: Additional responsibilities may be assigned. The role requires discretion in handling sensitive and confidential information.

Qualifications

- Minimum 5 years of combined experience in office management and Payroll/HR coordination or administration.

- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

- Strong organizational and time management abilities.

- Meticulous attention to detail and high level of accuracy.

- Excellent written and verbal communication skills.

- Proven ability to maintain confidentiality and manage sensitive information.

- Demonstrated ability to multitask, prioritize, and work independently in a fast-paced environment.

- Familiarity with HR systems and payroll platforms is a plus (e.g., ADP).

Job Type: Full-time

Pay: Up to $70,000.00 per year

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Employee assistance program

- Health insurance

- Paid time off

- Professional development assistance

- Vision insurance

Work Location: In person