Office Coordinator (Kauai)

Overview:

PURPOSE STATEMENT:

Under the daily/routine supervision of the Supervisor, Administration, performs a variety of administrative duties and support.

Responsibilities:

ESSENTIAL JOB FUNCTIONS/ RESPONSIBILITIES

+ Handling all incoming calls; receives call, transfers to appropriate employee, takes message, or attempts to resolve issues within scope of knowledge and authority. + Receiving and docketing incoming mail; + Organizing and maintaining files and logs to include personnel files, compliance training records, truck files, keep jurisdictional holder files, customer information; + Processing invoices, expense reports, p-card statements, and bad debt reports; + Accurately preparing routine forms, memoranda and other business correspondence and documents; + Composing routine correspondence and other documents; + Responding to outside requests with supervision and guidance from the Operations Superintendent. + Creates requisitions and makes direct purchase of office supplies and other materials as instructed; coordinates vendor services; reconciles p-card summaries. + Schedules delivery tickets and maintenance service orders for residential and commercial accounts. Inputs and prints all gas delivery tickets when needed and credit checks all delivery tickets and service orders prior to implementation.

OTHER FUNCTIONS/RESPONSIBILITIES:

Qualifications:

JOB QUALIFICATIONS:

Required Education and/or Work Experience:

Preferred Education and/or Work Experience:

Required Licensure, Certification, Registration or Designation: